Property Manager -NP

Tribe Management Inc; Barrie; On-site; CAD 55,000 - 85,000; Full time

Job summary

Tribe Management Inc in Barrie is seeking a Property Manager to oversee residential housing developments and manage administrative and maintenance operations under the direction of a Regional Manager.

You will meet contractual obligations and KPIs, supervise staff, manage budgets, and coordinate with clients. This role requires knowledge of housing acts and building systems, with experience in Yardi and MS Office.

Qualifications

• 5+ years in residential property management with knowledge of admin and maintenance practices.
• Familiar with RTA, HSA and related housing acts.
• Experience in non-profit housing is an asset.
• Knowledge of building systems (HVAC, Fire Code, Electrical) and safety regs.
• Proficient with rent calculations and rent review processes.

Responsibilities

• Provide supervision and direction to administrative and maintenance staff.
• Manage operating budget and monthly spending.
• Process purchase orders and manage contractors.
• Oversee property maintenance and administrative tasks, including assigning duties and monitoring progress.
• Prepare client reports and respond in a timely manner.
• Maintain daily/weekly/monthly reporting and participate in conference calls and meetings.
• Respond to after-hours calls on a rotational basis.
• Assist with rent collection and arrears management.
• Administer leases and liaise with tenants (RGI, Market, Affordable Units).
• Prepare legal documents for LTB hearings and evictions.

Skills

Residential property management

Budget management

Contractor management

Rent collection

Lease administration

RGI calculations

Yardi

MS Office

Tools

Yardi

MS Office

Job description

DMS, Division of Tribe Management Inc., is one of Canada's premiere real estate services companies managing a wide range of property types providing tenants and landlords with superior service and outstanding value. DMS was ranked Canada’s 2nd largest apartment manager in Canada in June 2016 by Canadian Apartment Magazine and is currently managing over 18 million square feet with a value of over $2B.

We are currently seeking a Property Manager to join our team. The Property Manager works under the direction of a Regional Manager to oversee the administrative and maintenance operations of a particular residential housing development(s). He or she is responsible to meet all contractual obligations and deliverables as well as achieving or exceeding the company’s and client’s key performance indicator targets.

To succeed in this role, the candidate must possess the following combination of education, experience and skills:

• Provide supervision, give direction, delegate to administrative and maintenance staff
• Cost Management of operating budget – to include determining, dispensing, monitoring and management of the monthly spending
• Purchase order processing and contractor management – issuing purchase orders and managing, directing contractors
• Property Maintenance & Administrative Management – Assigning tasks and duties to administrators and superintendents on a daily basis; monitor progress or status of assigned work; disciplines employees
• Client Management and reporting – working closely with client; providing required reports, responses in a timely manner
• Management Reporting – Daily, weekly, monthly reporting to company, attendance at conference calls, meetings
• Attendance at various meetings during and after regular business hours (i.e. property manager meetings, tenant meetings)
• Work order processing and administration
• Rent Collection, Rent Geared to Income Calculations, Arrears Management
• Lease Administration and Tenant Liaison – leasing RGI, Market and Affordable Market Units
• Annual Rent Review Process
• Preparation of Legal Documents for LTB hearings, Eviction, etc
• Conducting in suite, vacant unit, building and grounds inspections – schedule and/or assign deficiencies to administrator, superintendent or contractor for completion
• Respond to after business hours & weekend emergency calls (on a rotational basis)
• Other assignments within the scope, spirit and purpose of the job as reasonable requested from time to time by management

Desired Skills And Experience To succeed in this role, the candidate must possess the following combination of education, experience and skills:

• 5 or more years experience in residential property management and knowledge of property administrative and maintenance practices
• Knowledge of various legislations, including the RTA (Resident Tenancy Act), HSA (Housing Services Act),
• Experience in Non-Profit Housing is an asset
• Knowledge of codes & regulations, including Fire Code, Building Code, Occupational Health & Safety Act
• Knowledge and understanding of building systems (HVAC, Fire Protection, Mechanical, Electrical)
• Strong familiarity with and skilled in completing various RGI calculations
• Knowledge and experience of LTB proceedings as it relates to the process of serving Notices relating to non-rental payments, anti-social behavior, illegal activity, etc
• Strong customer service orientation and delivery
• Skilled in organizing and supervising multiple simultaneous service requests
• Ability to respond and express ideas clearly in written and oral communication
• Experience utilizing Yardi or similar financial software
• Strong computer skills – MS Word, Excel, Outlook
• Strong Contract Management and Trade Supervision
• Sound analytical and problem solving skills. Ability to identify risk, thereby mitigating liability
• Excel at planning and organizing; Ability to meet deadlines proficiently
• Demonstrates a high degree of integrity
• Reliable vehicle required

This is an excellent opportunity for a career-minded property management professional looking for a challenging opportunity.