Property Administrator

Force Inspection Services; Winnipeg; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Growth opportunities

Collaborative team culture

Job summary

Paragon is Winnipeg’s private real estate company seeking a Property Administrator to support the Property Management team with tenant communications, leasing administration, scheduling, reporting, and day-to-day property operations to ensure efficient portfolio management.

Responsibilities include reviewing rental applications, preparing renewals and leases, and managing data in Yardi Voyageur and SharePoint, while running AR/NSF reports and assisting with rent collection in compliance with

Qualifications

• Completion of Grade 12 or equivalent.
• 1–2 years of experience in residential property administration or property management support.
• Working knowledge of the Manitoba Residential Tenancies Act.
• Strong organizational skills with the ability to manage multiple priorities.
• Proficiency with Microsoft 365 and property management systems (Yardi or similar).
• Professional communication skills and a high level of confidentiality.
• Interest in collaboration, learning, and growth.

Responsibilities

• Provide administrative support to Property and Resident Managers.
• Review and process rental applications, ensuring all tenant screening and documentation are complete and accurate prior to approval.
• Prepare and process renewals for approval.
• Prepare leases and amendments for Property Manager review, maintaining accuracy and compliance with policies and legislation.
• Manage lease administration in Yardi Voyageur and SharePoint, including updating tenant records, charges, and supporting documentation.
• Run daily AR and NSF reports to monitor payments and returned items throughout the month.
• Manage accounts receivable follow-up and tenant account communications.
• Assist with rent collection processes and related follow-up communication as required.
• Apply charges to tenant ledgers, including late fees, NSF charges, key/fob replacements, and miscellaneous resident charges.
• Process move-out on Landlord Express.
• Process the move-out condition report and apply all associated charges to the tenant ledger.
• Handle tenant and internal communications through shared systems, ensuring proper documentation and team-wide visibility.
• Ensure compliance with the Manitoba Residential Tenancies Act while coordinating RTB proceedings, legal documentation, and tenancy-related processes.
• Assist with general administrative tasks and process improvements.
• Support compliance with company policies and property procedures.

Skills

Property management

Tenant communications

Organization

Professional communication

Collaboration

Education

Grade 12

Tools

Yardi Voyageur

SharePoint

Microsoft 365

Job description

• Location 45 South Landing Drive,Winnipeg, MB, R4G 0C4,Canada
• Base Pay $45,000.00 - $55,000.00 / Year
• Job Category Property Management
• Employee Type PL Salary

Join Our Team at Paragon!

The Company

Paragon is one of Winnipeg’s largest, privately-owned real estate companies, specializing in the development of sustainable, purpose-built multifamily rental properties. Backed by over 15 years of experience, Paragon offers end-to-end real estate services – from acquisition and development to construction management and long-term property management. With over $800 million in projects under development, we are expanding our team to support our continued growth.

At Paragon, we believe in fostering an environment where our employees can thrive professionally and personally. We offer a comprehensive benefits package, career development opportunities and a dynamic workplace culture that embodies The Paragon Way.

The Opportunity

The Property Administrator is responsible for providing administrative and operational support to the Property Management team by assisting with tenant communications, leasing administration, scheduling, reporting, and day-to-day property operations to ensure the efficient management of the portfolio.

What You’ll Be Doing

• Provide administrative support to Property and Resident Managers
• Review and process rental applications, ensuring all tenant screening and documentation are complete and accurate prior to approval.
• Prepare and process renewals for approval
• Prepare leases and amendments for Property Manager review, maintaining accuracy and compliance with policies and legislation.
• Manage lease administration in Yardi Voyageur and SharePoint, including updating tenant records, charges, and supporting documentation.
• Run daily AR and NSF reports to monitor payments and returned items throughout the month
• Manage accounts receivable follow-up and tenant account communications
• Assist with rent collection processes and related follow-up communication as required
• Apply charges to tenant ledgers, including late fees, NSF charges, key/fob replacements, and miscellaneous resident charges.
• Process move-out on Landlord Express
• Process the move-out condition report and apply all associated charges to the tenant ledger
• Handle tenant and internal communications through shared systems, ensuring proper documentation and team-wide visibility.
• Ensure compliance with the Manitoba Residential Tenancies Act while coordinating RTB proceedings, legal documentation, and tenancy-related processes.
• Assist with general administrative tasks and process improvements.
• Support compliance with company policies and property procedures.

What You Bring

• Completion of Grade 12 or equivalent
• 1–2 years of experience in residential property administration or property management support
• Working knowledge of the Manitoba Residential Tenancies Act
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency with Microsoft 365 and property management systems (Yardi or similar)
• Professional communication skills and a high level of confidentiality
• Interest in collaboration, learning, and growth

Why Join Paragon Living?

• A supportive, collaborative team that celebrates growth and shared success
• Opportunities to contribute, learn, and lead in a growing company
• Competitive compensation and benefits
• A culture that values connection, creativity, and community

Ready to Build Something Great With Us?

While we appreciate all applicants, only those selected for an interview will be contacted.