Property Finance & Administration Specialist

Ct Reit; Toronto; On-site; CAD 32,000 - 51,000; Full time

Benefits offered by this job

Career growth opportunities

Product discounts

Job summary

The Property Administrator at CT REIT provides day-to-day administrative support to the Property Management Team. Reporting to the Property Manager, you handle A/R, A/P processing, rent roll reviews, tenant liaison, and budget assistance.

You will review P.O.s, manage supplier invoices, monitor service contracts, arrears collections, and assist in monthly budget variances and forecasts while ensuring timely tenant billings and clear communications with tenants and accountants.

Qualifications

• Completion of college in a related field or accounting with three (3) to five (5) years of commercial / retail property administration experience.
• Experience with Yardi Property Management Software

Responsibilities

• Assist in the review and approval process of P.O.s and invoices.
• Accounts Payable – ensure suppliers are paid on a timely basis, establish good relationships with suppliers and review all payables according to accounting procedures.
• Day-to-day management of accounts payable issues and supplier invoices.
• Administer, review and monitor service contracts in addition to the review of vendor / contractor performance.
• Arrears Management – Review accounts receivable reports and collections of any outstanding tenant arrears, participate in all monthly AR meetings.
• Review of the monthly rent-roll to ensure accuracy.
• Liaise with property accountants for property expense related issues.
• CAM Management/Maximizing Recoveries – plan for and monitor expenses.
• Assist the Property Manager in monthly budget / expense variances, forecasts and annual budgets.
• Dispatch maintenance and security to tenant calls.
• Prepare and issue tenant billings, Rental Advice Notices.
• Manage tenant accounts: prepare statements of accounts, late payment notices and default letters, in co-ordination with the Property Management and Leasing Departments.
• Tenant Invoices – assist with preparing annual rent instalment notices, year-end adjustments and other tenant billings, ensure same are accurate and delivered to tenants in a timely manner.
• Rental Adjustments – correspond with new tenants concerning rental charges/changes.
• Manage the Tenant Charge Back system – co-ordinate invoicing and follow-up on payment of same.
• Tenant document control and tenant liaison and communication.
• Liaise with property accountants, lease administrators and legal to ensure the accuracy of information.

Skills

A/P & A/R

Customer service

Planning & organization

MS Office

Interpersonal skills

Written & Verbal communication

Excel

Under pressure

Teamwork

Education

College diploma in related field or accounting

Tools

Yardi Property Management Software

Job description

The Property Administrator at CT REIT provides day-to-day administrative support to the Property Management Team. Reporting to the Property Manager, you handle A/R, A/P processing, rent roll reviews, tenant liaison, and budget assistance.

You will review P.O.s, manage supplier invoices, monitor service contracts, arrears collections, and assist in monthly budget variances and forecasts while ensuring timely tenant billings and clear communications with tenants and accountants.