Senior Property Ledger & Lease Admin (Multi-Province)

Fitzrovia Real Estate; Toronto; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Paid vacation

Personal days

Comprehensive benefits

Wellness resources

Professional development allowance

Job summary

Fitzrovia Real Estate is seeking a Senior Property Administrator to own tenant ledger, rent roll, and lease administration for a defined portfolio across Ontario, Quebec, and British Columbia. This centralized, back-office role partners with on-site General/Property Managers and leasing teams, reporting to Property/Asset Management leadership.

The position entails in-office, full-time work in Canada with a strong emphasis on accuracy and compliance.

Qualifications

• Bachelor's degree, Diploma or Certificate in Real Estate, Hospitality, Business or related discipline.
• 2-3 years of property management experience, ideally spanning multiple jurisdictions.
• Background in accounting or bookkeeping, with comfort managing high-volume ledger and reconciliation work.
• Experience analyzing aged receivables and independently managing tenant collections/follow-up communications is a strong asset.
• Working knowledge of Ontario's LTB processes and forms; knowledge of TAL/RTB is a strong asset.
• Strong Excel skills and comfort working across multiple systems and reporting tools.

Responsibilities

• Rent Roll, Postings & Ledger Accuracy: post charges, audit rent roll, manage LMR deposits, investigate discrepancies, enter lease types in Yardi.
• Move-In & Move-Out Administration: posting charges, setup/billing, lease execution in Yardi, refunds, monitor utilities for vacancies.
• Lease Renewals, Statutory Notices & Board Orders: process renewals, prepare notices in Ontario/Quebec/BC, manage LTB/TAL/RTB processes.
• Accounts Receivable, Collections & Reporting: issue statements, analyze aged receivables, distribute AR/arrears reports.
• Deposits, Refunds & Payment Processing: manage LMR deposits, process e-transfers/cheques, refunds in Yardi.
• Write-Offs, Reconciliation & Commercial Billing: approve write-offs, complete CAM reconciliations, invoicing, GPR reporting, insurance tracking, budgeting support.

Skills

Attention to detail

Organizational skills

Self-motivated

Process-oriented

Results-driven

Education

Real estate/business/hospitality degree/certificate

Tools

Yardi

Excel

Job description

Fitzrovia Real Estate is seeking a Senior Property Administrator to own tenant ledger, rent roll, and lease administration for a defined portfolio across Ontario, Quebec, and British Columbia. This centralized, back-office role partners with on-site General/Property Managers and leasing teams, reporting to Property/Asset Management leadership.

The position entails in-office, full-time work in Canada with a strong emphasis on accuracy and compliance.