Property Administrator

QuadReal Property Group Ltd; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the real estate investment sector is seeking a Property Administrator in Mississauga. The role involves overseeing property management duties, handling accounts payable and receivable, and ensuring the highest standard of tenant services. Candidates should have a strong background in property management and excellent communication skills, with a dedication to sustainability and customer service.

Qualifications

• 2 years of experience in property management or real estate property accounting role.
• Proficient with principles of accounting ideally with hands-on experience in accounts payable/receivable.
• Ability to manage tight deadlines and handle multiple demands.

Responsibilities

• Code, verify and input invoices for accounts payable.
• Report and support accounts receivable tasks including deposits.
• Assist in preparation of annual budgets and various reports.

Skills

Communication

Conflict Resolution

Detail Orientation

Education

High school diploma supplemented with post-secondary in business, real estate, or accounting

Tools

Yardi

Microsoft Office

Job description

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

Based out ofMeadowvale Corporate Centre, Mississauga, ON, the Property Administrator will support the suburban Industrial properties. The successful incumbent will be responsible for providing best in class customer service, management, and oversee the property management team for the facility.

Responsibilities

Accounts payable - code, verify and input invoices to ensure they are processed in timely manner.

Investigate overdue balances diligently. Maintain billing system.

Prepare and reconcile monthly Visa transaction statements.

Accounts receivable - reporting, support, and bank deposits.

Analyze and act on monthly aged receivables report.

Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.

Provide tenant security deposit balance reports.

Assist PM annually to verify year-end Tenant Realty Tax and CAM information for year-end adjustments.

Actively pursue any outstanding amounts regarding Tenant rents and respond to Tenant’s inquiries.

Assist in preparation ofvarious monthly, quarterly, and annual reports for PM and assist in annual budgeting process.

Prepare Lease Review Checklists and ensure the accuracy of information.

Update and review purchase order process on a monthly.

Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.

Assist with preparation of annual budgets and reforecasts for each building

Assist with tenant’s events

Prepare and distribute tenant’s correspondences, such as letter and memos

Assist in resolving tenant’s daily issues/complaints

Maintain tenant lists/files

Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.

Other duties as assigned from time to time.

Experience and Qualifications

High school diploma supplemented with some post-secondary in business, real estate, or accounting

2 years of experience in property management and/or real estate property accounting role, or 4 + years of experience in an administrative role with a desire to work in the real estate industry

Proficient with principles of accounting ideally with 2 years’ accounts receivable/payable hands-on experience

Yardi experience is an asset

Proficient in Microsoft Office

Excellent written and oral communication skills

Ability to develop and sustain cooperative working relationships

Professional phone manner; mature and self-motivated team player with good conflict-resolution skills

A self-starter, able to allocate one’s time effectively and manage tight deadlines

Able to work under pressure and achieve quality results

Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change

An eagerness to share ideas and find opportunities to improve our property management services

Results oriented, detail oriented and accurate

A dedication to providing exceptional service, every day

Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.

#LI-IC1

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

Based out ofMeadowvale Corporate Centre, Mississauga, ON, the Property Administrator will support the suburban Industrial properties. The successful incumbent will be responsible for providing best in class customer service, management, and oversee the property management team for the facility.

Responsibilities

• Accounts payable - code, verify and input invoices to ensure they are processed in timely manner.

• Investigate overdue balances diligently. Maintain billing system.

• Prepare and reconcile monthly Visa transaction statements.

• Accounts receivable - reporting, support, and bank deposits.

• Analyze and act on monthly aged receivables report.

• Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.

• Provide tenant security deposit balance reports.

• Assist PM annually to verify year-end Tenant Realty Tax and CAM information for year-end adjustments.

• Actively pursue any outstanding amounts regarding Tenant rents and respond to Tenant’s inquiries.

• Assist in preparation ofvarious monthly, quarterly, and annual reports for PM and assist in annual budgeting process.

• Prepare Lease Review Checklists and ensure the accuracy of information.

• Update and review purchase order process on a monthly.

• Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.

• Assist with preparation of annual budgets and reforecasts for each building

• Assist with tenant’s events

• Prepare and distribute tenant’s correspondences, such as letter and memos

• Assist in resolving tenant’s daily issues/complaints

• Maintain tenant lists/files

• Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.

• Other duties as assigned from time to time.

Experience and Qualifications

• High school diploma supplemented with some post-secondary in business, real estate, or accounting

• 2 years of experience in property management and/or real estate property accounting role, or 4 + years of experience in an administrative role with a desire to work in the real estate industry

• Proficient with principles of accounting ideally with 2 years’ accounts receivable/payable hands-on experience

• Yardi experience is an asset

• Proficient in Microsoft Office

• Excellent written and oral communication skills

• Ability to develop and sustain cooperative working relationships

• Professional phone manner; mature and self-motivated team player with good conflict-resolution skills

• A self-starter, able to allocate one’s time effectively and manage tight deadlines

• Able to work under pressure and achieve quality results

• Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change

• An eagerness to share ideas and find opportunities to improve our property management services

• Results oriented, detail oriented and accurate

• A dedication to providing exceptional service, every day

• Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.

#LI-IC1

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

About us

At QuadReal, we create spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, our vision is to be a leading global real estate partner—driving meaningful impact while delivering prudent growth and strong returns.

With a global presence across Canada, the U.S., Asia, and the UK, our success is built on our values—integrity, collaboration, performance, innovation, and responsibility. Dedicated teams and like-minded partners are why we are one of the world’s leading real estate companies.

Join an exceptional team of over 1,900 professionals in an environment that empowers you to grow, excel, and make a difference. Together, we’re reimagining an industry and building a culture where ingenuity meets community-building.