Senior Property Administrator - Yorkdale

Oxford Properties Group; Toronto; On-site; CAD 60,000 - 85,000; Full time

Job summary

Oxford Properties Group is seeking a highly motivated Senior Property Administrator for their retail team at Yorkdale Shopping Centre in Toronto. This role involves lease administration, financial reporting, and overall support to the Property Management team. Candidates should possess strong communication skills, attention to detail, and experience in shopping center administration.

Qualifications

• 3-5 years of experience in shopping center administration, focusing on lease administration and accounting.
• Strong verbal and written communication skills needed.
• Proficiency in Microsoft Office applications is essential.

Responsibilities

• Responsible for lease administration, accounts receivable, and supporting the Property Management team.
• Assisting with financial reporting, including budget preparation and general ledger reconciliations.
• Ensure timely entry of legal documents and manage tenant inquiries.

Skills

Attention to detail

Communication

Team Collaboration

Problem Solving

Education

Post-secondary degree/diploma in related field

Tools

JD Edwards

Microsoft Office

Job description

Senior Property Administrator - Yorkdale

Join to apply for the Senior Property Administrator - Yorkdale role at Oxford Properties Group

Senior Property Administrator - Yorkdale

2 days ago Be among the first 25 applicants

Join to apply for the Senior Property Administrator - Yorkdale role at Oxford Properties Group

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Why join us?

We are looking for a highly motivated Senior Property Administrator to join our retail team located at Yorkdale Shopping Centre in Toronto.

In this role, you will be responsible for lease administration, accounts receivable and overall support the Manager, Property Administration and Property Management team.

As a member of this team, you will be responsible for:

Financial Reporting

• Assisting with the preparation and analysis of budgets, forecasts and budget files
• Prepare monthly accruals
• General ledger account reconciliations
  
  

Lease Administration

• Ensuring all legal documents are entered into JD Edwards system in a timely manner
• Determination of billing rates
• Area adjustments
• Tenant chargebacks
• Process monthly rent billings
• Process and track tenant allowances
• Process annual prebills system updates
• Tenant welcome packages
• Accounts Receivables (AR): updating/creating analysis for accounts receivable balances, arrears collection, weekly reporting on status of AR collections
• Respond to tenant inquiries
• Prepare and send demand & default notices-as needed
• Maintaining tracker recovery rates/analysis
• Assisting with preparing and distribution of year-end adjustments packages
• Assisting with head office inquiries and audit requests
• Percentage rent billing and estimates
• Overseeing documentation of departmental processes
• Providing coverage for absent team members
• Additional administration duties as required
  
  

Other

• Providing administrative support to Yorkdale management and Head Office accounting and legal departments, including but not limited to budgeting, tracking of costs, tenant and lease information, and property information
• Other administration duties as required
  
  

To Succeed In This Role, You Have

• A minimum of 3-5 years of experience in shopping center administration, with a focus on lease administration, accounting, credit and collections
• Completed a post-secondary degree/diploma in a related field
• Strong communication skills, both verbal and written
• A high attention to detail
• Previous experience using JD Edwards is considered an asset; the ability to learn and quickly grasp new technology/systems is required
• Proficiency using Microsoft Office applications (Word, Excel, Outlook, etc.)
• Thrive in a fast paced, high-volume work environment that constantly evolves and adapts
• Embrace collaborative sharing of knowledge within a team environment
• Driven to achieving results and continuously striving to deliver highest performance through creative thinking
  
  

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

Referrals increase your chances of interviewing at Oxford Properties Group by 2x

Get notified about new Property Administrator jobs in Toronto, Ontario, Canada.

Residential Property Administrator (North York or London)

Property Administrator (21-Month Contract)

Scarborough, Ontario, Canada 7 minutes ago

Scarborough, Ontario, Canada 3 months ago

Medical Office Administrator (North York)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.