Property Administrator

Colliers International; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading commercial real estate services firm seeks a Property Administrator in Toronto. The role involves assisting the Property Manager by handling tenant inquiries, processing invoices, and maintaining accurate accounts. This opportunity allows you to leverage your expertise to make a significant impact while working in a dynamic environment that values collaboration and innovation.

Benefits

Comprehensive benefits package

Career growth opportunities

Collaborative culture

Training and development programs

Qualifications

• Experienced in a fast-paced office environment with strong Accounts Payable and Receivable knowledge.
• Possess strong organizational and time management skills.
• Ability to maintain positive relationships with clients and manage expectations.

Responsibilities

• Assist the Property Manager with tenant inquiries and account reconciliations.
• Generate and process invoices and purchase orders for timely payments.
• Run and update accounts receivable reports weekly.

Skills

Customer Service

Communication

Organizational Skills

Attention to Detail

Time Management

Interpersonal Skills

Education

Experience in Accounts Payable and Accounts Receivable

Working towards CPM or RPA

Tools

YARDI

Microsoft Office

Job description

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

***This position is for a Property Administrator based out of Toronto and is site-based ***

About the role

As Property Administrator within our REMS team, you'll play a central role in customer care by bringing outstanding interpersonal skills, attention to detail, and a positive demeanor to everything you do. As a Property Administrator, you will be involved in all aspects of assisting the Property Manager. Your outstanding communication and organizational skills mean that you are able to respond to tenant inquiries, you exude integrity and your customer service skills are second to none. You also assist the property manager with regular reporting, and tenant correspondence. This is an opportunity to leverage your expertise to help us lead our industry into the future.

Generate and issue purchase orders (POs); reconcile and close open POs on a monthly basis.

Review, code, and process invoices promptly to ensure payment within 60 days.

Create weekly payable batches for submission to the Client for processing.

Follow up on aging invoices and ensure proper documentation and approvals.

Assist APM with monthly accruals.

Respond to vendor payment inquiries.

Run and update AR reports weekly.

Follow up with tenants in arrears via phone or email; escalate to APM if necessary.

Reconcile tenant accounts; coordinate with accounting on adjustments and discrepancies.

Respond to tenant inquiries regarding accounts.

Assist with the preparation and distribution of annual Rental Notices (RANs) and Year-End reconciliation letters.

Process chargeback invoices.

Track and report retail sales collections.

What you bring :

Driven, quick learner and able to work with a large team.

Experienced in Accounts Payable and Accounts Receivable in a fast-paced office environment.

Strong knowledge of YARDI.

Ability to deliver excellent customer service at all levels of the organization and with external partners.

Develop and maintain a positive relationship with the client by managing expectations.

Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.

Ability to communicate clearly and concisely, both orally and in writing.

Advanced skills in Microsoft Office applications.

Exhibit a high level of professionalism and excellent interpersonal skills.

Strong relationship-building ability, proactive, results-oriented, and resourceful.

Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.

If you enjoy working in an optimistic, energetic and dynamic work environment that emphasizes social as well as business interaction, then we invite you to apply.

Experience with contracts and leasing agreements.

Working towards CPM or RPA would be considered an asset.

#Onsite

What we offer:

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Global network : Join a global team of 23,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [e-mail] .

About Us

We are enterprising.

Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value.

What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities.
We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results.

What’s more, our global reach maximizes the potential of property, wherever our clients do business.

At Colliers, we accelerate success.