Property Administrator

Barney River; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

Barney River is seeking a Property Administrator in North York. In this role, you will manage day-to-day administrative activities for an office and residential portfolio, ensure excellent customer service, and maintain tenant files and financial records. The ideal candidate possesses at least three years of experience, strong communication skills, and proficiency in Microsoft Office and property management software.

Benefits

Competitive Salary and Benefits

Health Coverage and Wellness Programs

Supportive Culture

Work-Life Balance

Recognition and Rewards

Qualifications

• Minimum of three (3) years of experience in residential property management.
• Strong ability to meet deadlines and manage time effectively.
• Advanced proficiency using Microsoft Office applications.

Responsibilities

• Deliver superior service and support to residents.
• Manage property management office administration efficiently.
• Oversee vacancy and arrears management.

Skills

Customer Service

Organizational Skills

Communication

Problem Solving

Analytical Skills

Education

Experience in Residential Property Management

Knowledge of the Residential Tenancies Act (RTA)

Tools

Microsoft Office

Yardi

Job description

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At Barney River, we’re passionate about nurturing personal and professional growth, forging meaningful connections, and giving back to the communities we serve.

As a trusted name in property management and real estate investment, Barney River manages a diverse portfolio of properties, comprising approximately 1,700 multi-residential suites and 3,400 hospitality assets located across Canada. Our team works across various commercial real estate sectors, ensuring every property we manage is a welcoming and functional destination for tenants.

With over 40 years of experience and a focus on long-term vision and strategic acquisitions, Barney River consistently delivers enhanced returns to partners, remaining a trusted and reputable player in the real estate market grounded in integrity, passion, and client-centric commitment.

Join us and be a part of shaping the future of residential real estate.

The Opportunity : Located in North York, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an office & residential portfolio.

What You Will Do : Customer Service

• Deliver superior service and support to residents, fostering a positive living environment.
• Promptly address resident issues an service requests with professionalism and empathy.
• Serve as a reliable point of contact for residents regarding inquiries about their suite, building, and community.

Operations / Accounting

• Manage property management office administration efficiently.
• Oversee vacancy and arrears management, ensuring timely resolution.
• Prepare and handle legal forms (N4, N5, etc.) with accuracy.
• Maintain comprehensive tenant files, including lease agreements, amendments, renewals, terminations, offers to lease, notices, contracts, tenant letters and other documentation.
• Administer leases, liaise with tenants, and coordinate maintenance management.
• Accountable for rent collection, cheque posting, and application of payments to tenant accounts.
• Review monthly recurring billings and process all invoices and related reports within Yardi, ensuring compliance with budget schedules.
• Maintain PO tracker logs and prepare tenant requisitions for chargebacks.
• Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
• Undertake additional assignments as requested by management, contributing to the overall success of the property management team.

Who You Are :

• Minimum of three (3) years of experience in residential property management.
• A high degree of integrity and ethical conduct.
• Highly organized with an eye for detail and accuracy.
• Strong ability to meet deadlines and manage time effectively.
• Adaptable to constant change and extremely punctual and reliable.
• Ability to handle multiple demands, tight deadlines, and competing priorities.
• Ability to communicate effectively and professionally, both orally and in writing.
• Solid analytical skills with the ability to apply logic and reasoning to administrative tasks, projects, and legal / contractual issues.
• Advanced proficiency using Microsoft Office applications (i.e. Word, Excel, Outlook)
• Knowledge of the Residential Tenancies Act (RTA) is an asset.

Ready to Join Us?

At Barney River, we believe in fostering a supportive work environment where every team member feels valued and empowered. Joining our team means becoming part of a community dedicated to excellence, growth, and making a positive impact on the lives of our residents.

What's Great About Barney River

• Community Focused : We are committed to creating vibrant and thriving communities where residents feel at home.
• Innovative Environment : We encourage fresh ideas to improve our processes.
• Competitive Compensation : We provide a competitive salary and benefits package.
• Work-Life Balance : We strive to create a flexible and accommodating work environment.

Our Commitment to Employees

• Supportive Culture : We foster a culture of mutual respect, collaboration, and support.
• Recognition and Rewards : We believe in recognizing and rewarding the achievements of our employees.
• Health and Wellness : Our benefits package includes comprehensive health coverage and wellness programs.
• Inclusive Environment : We are committed to creating an inclusive workplace where diversity is celebrated.

Join Barney River and be part of a team dedicated to excellence, innovation, and making a difference in the community. We look forward to welcoming you to our family!

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Sales and Management

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