Property Administrator (21-Month Contract)

Oxford Properties Group; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading global real estate company seeks a highly motivated Property Administrator for a 21-month contract in Downtown Toronto. This role involves managing lease documents, accounts receivable, and providing support to the Property Management team. Ideal candidates have a degree and 3-5 years in property administration, demonstrating strong communication and organizational skills.

Qualifications

• Minimum of 3 to 5 years in office building administration with experience in lease administration, accounting, credit and collections.
• Excellent communication skills and high attention to detail.
• Thrive in a fast-paced, high-volume work environment.

Responsibilities

• Set up/update lease transaction documents, maintain accounts receivable, support property manager.
• Assist with budget preparation, invoice processing, and tenant information tracking.
• Collect and input tenant sales data monthly.

Skills

Attention to detail

Communication skills

Collaboration

Organizational skills

Education

University degree or college diploma

Job description

Property Administrator (21-Month Contract)

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Property Administrator (21-Month Contract)

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Join to apply for the Property Administrator (21-Month Contract) role at Oxford Properties Group

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are looking for a highly motivated Property Administrator to join our team located at Waterpark Place, Downtown Toronto, on a fixed-term contract up to 21 months. In this role, you will be responsible for accounts receivable and overall support to the Property Manager and Property Management team.

As a member of this team, you will be responsible for:

• Accurately set up and/or update fully executed lease transaction documents into JDE
• Provide quality control for lease deals in VTS and supporting lease documentation
• Accounts Receivable; updating/creating analyses for accounts receivable balances, explaining balances, providing support and reporting weekly on status of AR
• Financial; assist manager with prep schedules for budget/forecasting, inputting miscellaneous expenses, assist with monthly accruals and administration duties as required
• Tenant Information Tracking; maintaining detailed information related to Tenant Insurance Certificates, Tenant Contact Info and other various Tenant information
• Cash Receipts; daily review of deposits, posting into JDE and preparing/submitting daily audit package, processing cash applications
• Invoicing; input/issue pay as due invoices, back charges, percent rent, credit reimbursements, construction deposits, Non-Tenant Invoices
• Tenant Sales Information; Collecting/Inputting sales data on a monthly basis for Tenant sales
  
  

To Succeed In This Role, You Have

• A minimum of 3 to 5 years in office building administration with experience in lease administration, accounting, credit and collections
• Education: completion of a university degree or college diploma
• Have excellent communication skills and high attention to detail
• Thrive in a fast paced, high volume work environment that constantly evolves and adapts.
• Embrace collaborative sharing of knowledge within a teamwork environment
• Driven to achieving results and continuously striving to deliver the highest performance through creative thinking
  
  

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

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