Project Manager

MJM Architect Inc.; Victoria; On-site; CAD 60,000 - 80,000; Full time

Job summary

A boutique architecture firm in Victoria is seeking a Project Manager to oversee architectural projects from design to close-out. The role emphasizes strong communication, project management capabilities, and an ability to collaborate with teams. Ideal candidates will have a minimum of 2 years’ experience and a solid understanding of architectural processes. The firm offers a competitive salary starting at $75,000, a dynamic work culture, and opportunities for professional growth. Applicants should submit a resume and cover letter.

Benefits

Competitive salary

Dynamic culture

Office with ocean views

Professional growth opportunities

Ping pong table and dart board

Qualifications

• 2+ years of Project Management in Architecture & Engineering or Construction.
• Understanding of architectural processes from scoping to close-out.
• Ability to interpret drawings and technical documentation.

Responsibilities

• Develop scopes of work and manage RFPs.
• Coordinate all project phases from pre-design through construction.
• Manage project documentation and permitting.
• Monitor project financial health and manage scope creep.
• Facilitate project team meetings and prepare documentation.
• Prepare site review documentation throughout construction.
• Contribute to development of systems and process improvements.

Skills

Project Management

Communication skills

Organization

Attention to detail

Emotional intelligence

Tools

BQE software

Job description

Overview

Project Manager — Permanent / Full-Time — In-office position

About MJM Architect

We are an award-winning boutique architecture firm based in downtown Victoria, BC, and recognized for thoughtful design, adaptive reuse, and building modernization across residential, commercial, hospitality, industrial, and institutional projects. Our team believes that strong architecture is built on design excellence and collaboration, and our office culture reflects that.

At MJM, you will work on meaningful projects, collaborate closely with an experienced team and have the opportunity to grow professionally in your role. We are a down-to-earth, people-centred firm that values excellence, dedication, integrity, and approachability. We offer competitive salaries and benefits, a dynamic culture, a work space that challenges the status quo, a newly renovated bright office with ocean views… and we’d be remiss not to mention our resident ping pong table and dart board. If you’re looking for a role where your work is visible, your growth is supported and your contribution truly matters, then MJM is a place where you can thrive.

The Opportunity

As a Project Manager, you are passionate about the built environment and are responsible for the planning, coordination, and delivery of architectural projects preliminary design through to construction and close-out. This role integrates understanding project objectives (design intent, technical requirements, regulatory constraints and client goals) with technical coordination, consultant coordination, project budget and schedule as well as MJM’s quality standards.

Responsibilities

1. 1. Project Proposals
   • Develop scopes of work for new project proposals based on design objectives, technical requirements, and client needs along with fee comparison tables of previous projects informed by historical project data.
   • Manage RFPs to consultants, including obtaining quotes, preparing comparison matrices, and supporting client recommendations.
2. 2. Project Coordination & Delivery
   • Coordinate all phases of projects from pre-design through construction and close-out.
   • Collaborate with the Principal Architect, internal technical team, engineers, consultants, and contractors to maintain alignment on scope, schedule, and quality.
   • Monitor project progress, identify risks or constraints, and implement timely solutions.
   • Coordinate site visits and site review notes.
3. 3. Documentation & Permitting
   • Organize and manage project documentation, including contracts, drawings, schedules, reports, and approvals.
   • Manage permitting documentation, sealing of drawings, and compilation of building permit packages.
   • Liaise with Vancouver Island municipalities regarding submissions, requirements, and responses.
   • Track RFIs, submittals, shop drawings, change orders, and project estimates.
   • Produce documents for client sign-off and other internal project processes.
4. 4. Project Financial Health
   • Monitor project financial health through resource allocation, fee monitoring, and schedule alignment.
   • Identify and proactively manage scope creep.
   • Enter, update and manage projects in BQE software, including Gantt charts, project hours, follow-ups, and deadlines.
   • Support Additional Service Notification (ASN) scoping, tracking, and billing readiness.
   • Support tendering, contractor selection, and CCDC contract administration.
   • Create certifications of payment and certificates of completion.
5. 5. Communication & Meetings
   • Facilitate project team meetings, including agendas, minutes, and action tracking.
   • Coordinate internal weekly meetings and prepare follow-up documentation.
   • Prepare high-level presentations and reports for clients and municipal stakeholders.
6. 6. Construction & Close-Out
   • Prepare site review documentation throughout construction.
   • Coordinate project close-out documentation and final inspections.
   • Resolve outstanding issues and produce internal close-out reports.
7. 7. Systems & Process Improvement
   • Contribute to the development of systems and processes supporting project delivery.
   • Identify opportunities to improve efficiency, consistency, and collaboration as the firm grows.

Qualifications

• 2+ years of Project Management in Architecture & Engineering or Construction industry.
• Understanding of architectural process, from scoping to construction and close-out a definite asset.
• Ability to interpret drawings, consultant inputs, and technical documentation also an asset.
• Experience working with municipality and permitting processes, submissions, and approvals.
• Proven ability to manage schedules, timelines and project financial health.
• Solid written and verbal communication skills.
• High level of organization, attention to detail and ability to manage multiple priorities.
• Interest in improving systems, processes, and ways of working within a growing practice.
• Emotional intelligence, self-awareness and capacity for auto-regulation.
• Respect, grounded demeanour with an ability for courageous conversation.
• Ability to give and receive feedback constructively.

Salary

Starting at $75,000 commensurate with experience.

How to apply

If you are interested in this opportunity, please send a cover letter and resume to [e-mail]

MJM Architect Inc is an equal opportunity employer who is committed to an inclusive and diverse workforce, equity in employment and fostering a barrier-free environment. We strive to include perspectives from those that vary by race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, and disability. If accommodation is required at any point in the recruitment process, please contact Human Resources.