Project Freight Coordinator

Rhenus Logistics; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Training

Team

Flat structure

Innovation

Events

Fast decisions

Job summary

Rhenus Logistics is seeking a Project Freight Coordinator in Mississauga to support complex, international logistics projects. You will coordinate end-to-end shipments, manage customs requirements, and drive operational excellence with global teams and service partners.

You will work on multi-modal transport, ensure on-time delivery, and maintain accurate data across systems while building strong relationships with customers and vendors in a fast-paced environment.

Qualifications

• Degree in Supply Chain Management, Logistics, or a related discipline is required.
• Minimum of 2+ years hands-on operational experience in freight forwarding within Canada.
• Strong knowledge of import/export operations, shipment docs, bills of lading, delivery orders, and customs clearance.

Responsibilities

• Coordinate end-to-end, multi-modal transportation for a wide range of cargo across export, import, and domestic movements.
• Monitor shipments to ensure on-time delivery with proactive communication.
• Enter and maintain shipment data in internal systems with high data integrity.
• Build relationships with customers, carriers, vendors, and internal teams to support seamless operations.
• Identify and onboard vendors that meet requirements and values.
• Negotiate freight rates and service terms with carriers to secure competitive solutions.
• Manage logistics processes across order coordination, inventory movement, customs brokerage support, shipment tracking, and cost control.
• Resolve operational challenges and provide practical solutions.
• Review shipping documentation for accuracy and compliance.

Education

Degree in Supply Chain Management, Logistics, or a related discipline

Tools

Outlook

Excel

Word

OneDrive

Teams

Job description

The Rhenus Group is one of the leading logistics service providers operating worldwide. We offer tailor‑made solutions along the entire supply chain for companies from a wide diversity of industries. From multimodal transports to perfect warehousing, from smooth customs clearance to innovative value-added services: We always keep our pulse on the times and are at our customers' side.

What you will be doing

Reporting to the Director of Projects, the Project Freight Coordinator plays a critical role in supporting complex, large-scale logistics projects across international markets. This position works closely with global teams, clients, and service partners to deliver high-quality logistics solutions and exceptional customer service.

The Project Freight Coordinator is responsible for coordinating end-to-end project shipments, managing customs clearance requirements, and ensuring seamless execution across multiple stakeholders. With a strong focus on operational excellence, cost efficiency, and risk mitigation, this role contributes directly to the successful delivery of project cargo while supporting the continued growth and reputation of the project logistics function.

You will be contributing to that vision by…

• Coordinate end-to-end, multi-modal transportation for a wide range of cargo, including hazardous materials, general freight, and oversized shipments, across export, import, and domestic movements.
• Monitor shipments closely to ensure on-time complete delivery, maintaining proactive communication and follow-up throughout the transportation lifecycle.
• Enter and maintain accurate shipment data within internal systems, ensuring timely updates and strong data integrity.
• Build and maintain effective working relationships with customers, carriers, vendors, and internal teams to support seamless execution of project logistics operations.
• Identify, assess, and onboard service-oriented vendors that align with operational requirements and company values, contributing to a reliable and scalable partner network.
• Recognize shipments or transactions requiring special handling and recommend process enhancements to improve efficiency and service quality.
• Negotiate freight rates and service terms with ocean carriers, air carriers, trucking providers, and warehousing partners to secure competitive and dependable solutions.
• Manage logistics processes across the full supply chain, including order coordination, inventory movement, customs brokerage support, shipment tracking, and cost control.
• Anticipate and resolve operational challenges, supporting the team with practical solutions and a problem-solving mindset.
• Review shipping documentation for accuracy and completeness to ensure compliance and smooth cargo movement.

What skills & experience you will bring to us

• Degree in Supply Chain Management, Logistics, or a related discipline.
• Minimum of 2+ years of hands‑on operational experience in freight forwarding within Canada.
• Strong working knowledge of import and export operations, including shipment documentation, bills of lading, delivery orders, and customs clearance processes.
• Prior exposure to project cargo, out-of-gauge, or specialized transportation is highly desirable.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively in a multicultural and international environment.
• Self‑motivated and capable of managing responsibilities independently while maintaining a high standard of accuracy and accountability.
• Collaborative team player who actively supports colleagues to deliver consistent, high-quality customer service.
• Solid numerical aptitude, including the ability to calculate freight measurements and perform metric and imperial unit conversions.
• Strong understanding of international trade principles, including practical application of Incoterms.
• Proven ability to manage multiple priorities and meet firm deadlines in a fast‑paced, operational environment.
• Flexibility to support operations across multiple time zones as required.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, OneDrive, and Teams.
• Experience with logistics, forwarding, or shipment tracking systems is considered an asset.
• Willingness to work additional hours as required to support operational demands.

What You can expect

• Continuous Training: Sharpen your skills and advance your expertise with our professional development programs.
• Great Team: It's truly the people that make the difference - and with us you'll join the best team around.
• Flat Hierarchies: Get straight through to the decision‑makers with our streamlined organizational structure.
• Room for Innovation: Turn your ideas into action in an environment that champions creativity and empowers you to lead change.
• Events: From team outings to holiday parties and networking events, we build strong connections by spending quality time together.
• Quick Decision Processes: Make things happen faster with streamlined processes that promote efficiency and effectiveness.