Project Coordinator - Civil Construction

Forbes Bros. Group of Companies; Surrey; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Project Coordinator to join their dynamic team in Surrey. This full-time, permanent role offers an exciting opportunity to contribute to various civil construction projects. The ideal candidate will have a strong background in project coordination and civil construction, ensuring seamless project delivery from bid to execution. With a family-oriented culture and a hybrid work model, this company emphasizes flexibility and growth, making it an excellent place to advance your career. If you're passionate about construction and thrive in collaborative environments, this position is perfect for you.

Benefits

Competitive Salary

Comprehensive Benefits Package

Eligibility for Pension Plan Program

Paid Vacation and PTO Days

Company Vehicle, Phone, and Laptop

Family-oriented work environment

Opportunities for career growth and development

Qualifications

• Minimum of two years' experience as a Project Coordinator in civil construction.
• Post-secondary education in relevant fields is required.

Responsibilities

• Assist in organizing project-related documentation and support Project Managers.
• Help with project cost control, procurement, and subcontract management.

Skills

Project Coordination

Civil Construction Knowledge

Communication Skills

Problem-Solving Skills

Attention to Detail

Education

Post-secondary education in Business Administration

Project/Construction Management

Engineering or related field

Tools

Microsoft Office (especially Excel)

Viewpoint Software

Job description

Forbes Bros, Ltd.

is currently seeking an experienced Project Coordinator (full-time, permanent) to join our team in Surrey, BC. Our Project Management Organization is a cross-border team that supports and collaborates to strategically provide for the business.

Reporting to the Project Director and working closely with Project Leadership and Construction Management, the Project Coordinator will assist in organizing and administering project-related documentation. They will support Project Managers by monitoring project plans, schedules, work hours, budgets, and expenditures, ensuring that project functions and deadlines are met promptly. Responsibilities also include organizing stakeholder meetings, planning and coordinating team meetings, and ensuring that project plan administration effectively supports field operations. The ideal candidate will have a strong background in civil construction.

Forbes Bros Ltd. fosters a family-oriented culture emphasizing flexibility, communication, growth, and respect in the workplace. Join us for this exciting career opportunity!

What We Offer

• Competitive Salary
• Comprehensive Benefits Package
• Eligibility for Pension Plan Program
• Paid Vacation and PTO Days
• Hybrid work model
• Company Vehicle, Phone, and Laptop provided
• Family-oriented work environment
• Opportunities for career growth and development

Key Responsibilities

• Uphold Forbes Bros. value of WE WORK SAFE & never compromise on safety in all aspects of our daily operations.
• Support Project Managers and project teams in project delivery, including coordination, documentation, financial services, and communication.
• Assist in transitioning projects from bid to execution phase and support schedule updates.
• Help with project cost control, progress measurement, monthly forecasts, procurement, and subcontract management.
• Review contractors' IFC and record drawings.
• Assist with tendering, negotiating, and preparing trade contracts and purchase agreements.
• Attend construction meetings as needed.
• Support change notice expediting, approval, and execution.
• Prepare and issue Field Review Reports, change notices, site instructions, and clarifications.
• Coordinate review of contractors' record drawings with the consultant.
• Ensure project compliance at completion, including final inspections.
• Utilize construction cost management platforms (e.g., Viewpoint) for daily project cost management.
• Prepare necessary project documents and ensure all required documentation is obtained.
• Propose improvements to company processes and develop reporting tools and dashboards.
• Update Project Managers on project status and issues affecting client relations.
• Support Business Development proposals with project controls and execution plans.
• Ensure project health, safety, and environmental standards are met.
• Provide administrative support related to time-entry and onboarding.
• Assist estimating with data gathering and analysis.
• Perform other duties as assigned.

What We Are Looking For

• Minimum of two (2) years' experience as a Project Coordinator with civil construction background.
• Post-secondary education in Business Administration, Project/Construction Management, Engineering, or related field; Trade Certification is an asset.
• Knowledge of construction office processes: project setup, subcontract management, change orders, RFIs, closeout.
• Proficiency in Microsoft Office, especially Excel; Viewpoint software experience is an asset.
• Strong communication skills, accuracy, and attention to detail.
• Ability to work independently and collaboratively in a dynamic environment.
• Problem-solving skills and sound decision-making abilities.
• Valid Driver's License and a five-year clean driving record.
• Willingness to travel to field sites and flexible work hours to accommodate project schedules.

Forbes Bros Ltd. is an equal opportunity employer committed to diversity and inclusion. We thank all applicants; only those selected for an interview will be contacted. Candidates may be required to undergo pre-access screening per client and project requirements.

Job posted by ApplicantPro