Project Coordinator ( Admin & Events)

Hunt Personnel / Temporarily Yours; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

Join a high-performing team as a Project Coordinator, where you'll manage communications, organize events, and streamline project processes. This role offers a competitive salary and comprehensive benefits while allowing you to contribute to meaningful industry transformations.

Benefits

Annual performance-based bonus opportunities

Comprehensive medical, dental, and vision coverage

Paid vacation, statutory holidays, and personal days

Life and disability insurance

Telehealth services and mental wellness support

Employee & family assistance program

Qualifications

• At least 5 years of experience supporting technical or project-based teams.
• Proven experience managing large-scale corporate events.

Responsibilities

• Be a main point of contact for team members and keep everyone connected.
• Organize travel plans for team members, including flights and hotels.
• Help plan events and workshops, including booking spaces and setting up tech.

Skills

Communication

Organization

Time Management

Education

Diploma in Business Administration

Tools

Microsoft Office

SharePoint

MS Project

Job description

Are you good with deadlines and quick to make smart decisions under pressure? If you're a natural multitasker with a talent for coordination and a passion for supporting transformation, this role might be the perfect fit. Join a high-performing team at the heart of exciting projects that shape the future of an industry. This is your chance to contribute to meaningful change while growing your own professional path.

What’s in it for you :

Annual Salary : $65,000 – $90,000

• Annual performance-based bonus opportunities
• Comprehensive medical, dental, and vision coverage
• Paid vacation, statutory holidays, and personal days
• Life and disability insurance
• Telehealth services and mental wellness support
• Employee & family assistance program

What You’ll Do

• Be a main point of contact for team members and help keep everyone connected and informed
• Keep project files and records up to date and easy to access
• Collect and review project data, and create basic reports for managers
• Set up and run meetings — prepare agendas, take notes, and follow up on action items
• Help plan events and workshops, including booking spaces, setting up tech, and arranging food
• Organize travel plans for team members, including flights, hotels, and transportation
• Update project guidelines and make sure documents are properly stored and managed
• Help with other tasks or special projects as needed
• Look for ways to improve how projects are managed and suggest better ways to get things done
• Stay on top of multiple tasks and keep everything running smoothly

What You Need

• A diploma or certificate in business administration or a related field
• At least 5 years of experience supporting technical or project-based teams
• Strong knowledge of document and information management principles
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint
• Familiarity with project management software (e.g., MS Project or Primavera)
• Excellent communication skills, both written and verbal
• Strong organizational and time management abilities
• Ability to balance competing priorities in a fast-paced environment
• Proven experience managing large-scale corporate events involving diverse teams and large audiences

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