Department Assistant

Huawei Canada; Vancouver; On-site; CAD 48,000 - 94,000; Full time

Job summary

An established industry player is seeking a Department Assistant for a 12-month contract. This role involves providing essential administrative support to senior management, including travel arrangements, meeting coordination, and document management. The ideal candidate will possess a post-secondary diploma in business administration and demonstrate strong organizational and communication skills. Join a dynamic Human Resource Department that values employee well-being and professional growth, and be part of a team that drives sustainable growth and organizational effectiveness. This is a fantastic opportunity to contribute to a collaborative environment while enhancing your skills in a reputable firm.

Qualifications

• Post-secondary diploma in business administration or relevant discipline required.
• Strong knowledge of office procedures and practices is essential.

Responsibilities

• Provide administrative support to the director and managers of the department.
• Coordinate logistics for meetings, seminars, and special projects.

Skills

Office Procedures

Attention to Detail

Microsoft Office Suite

Communication Skills

Organizational Skills

Time Management

Team Collaboration

Education

Post-Secondary Diploma in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Our team has an immediate 12-month contract opening for a Department Assistant.

About the team:

As a strategic partner supporting all of Huawei Canada, the Human Resource Department plays a pivotal role in attracting, developing, and retaining top talent while ensuring compliance with corporate and legal standards. By prioritizing employee well-being and professional growth, this department cultivates a culture of collaboration and success. The Human Resource Department is committed to aligning workforce strategies with Huawei’s vision, driving sustainable growth and organizational effectiveness.

About the job:

• Provide direct administrative and office management support to the director and managers of the department as directed

• Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff

• Coordinate the logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events)

• Minute taking and tracking meetings resolutions

• Basic system and document management for procurement projects

• Complete expense reports, pay invoices, and other related duties

• Other duties shall be assigned as required

The target annual compensation (based on 2080 hours per year) ranges from $48,000 to $94,000 depending on education, experience and demonstrated expertise.

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, or relevant discipline

• Strong knowledge of office procedures and practices

• Fast learner and keen attention to detail

• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)

• Resourceful and flexible

• Strong English communication skills

• Strong organizational andtime management skills and ability to schedule duties/projects (multi-task)

• Desire to contribute to a team environment