Administrative Assistant, Group Benefits Western Canada

Desjardins Group; Vancouver; Hybrid; CAD 51,000 - 71,000; Full time

Job summary

A leading company in the financial sector is seeking an Administrative Assistant for their Western Canada team. This role involves providing administrative support to directors and managing various tasks, including meeting coordination and budget preparation. The ideal candidate will possess strong communication skills and a college diploma in a related field. The position offers a competitive salary, flexible vacation, and a defined benefit pension plan.

Benefits

Competitive salary and annual bonus

4 weeks of flexible vacation

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement of health and wellness expenses

Qualifications

• Minimum of one year of relevant experience.
• Other combinations of qualifications may be considered.

Responsibilities

• Provide administrative support to directors and manager.
• Coordinate and prioritize management activities.
• Prepare and attend various meetings, writing minutes.

Skills

Communication

Planning

Situational Adaptability

Education

College diploma in a related field

Tools

Office 365

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

SharePoint

OneNote

Job description

As an Administrative assistant, Group benefits Western Canada, you help carry out administrative activities for your sector. You provide administrative support to a team of two directors and a manager, and other members of the Western Canadian Business Development team as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your unit's administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

• Carry out various support activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors

• Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)

• Support in the management and follow-up of the manager and director's agendas, calls, emails and mail

• Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings

• Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)

• Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances)

• Support management reporting activities

• Support additional activities as needed.

What we offer*

• Competitive salary and annual bonus

• Salary prospects: $51,576 - $70,917 per year (regional scale)

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

*Benefits apply based on eligibility criteria.

What you bring to the table

• College diploma in a related field

• A minimum of one year of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Proficiency in Office 365 apps, Microsoft Outlook, Word, PowerPoint, Excel, Teams, Sharepoint and OneNote

• Knowledge of office management systems and procedures

Communicates effectively, Plans and aligns, Situational adaptability

#LI-Hybrid

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2025-06-1