Project Coordinator

Green Infrastructure Partners; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction firm in Toronto is seeking a Project Coordinator to manage project change management, contract administration, and cost control. The ideal candidate will have strong analytical skills, attention to detail, and a collaborative approach. Responsibilities include administering change requests, monitoring project costs, and ensuring compliance with contractual obligations. A diploma or degree in a relevant field and 3-5 years of related experience are required.

Qualifications

• Minimum 3–5 years in change control, cost management, contract administration, or similar roles within construction or infrastructure projects.
• Experience working with large-scale transportation or infrastructure projects preferred.
• Familiarity with contract terms and conditions, particularly for public sector clients.

Responsibilities

• Administer and track all change requests, variations, and amendments to the contract.
• Monitor and control project costs associated with changes and variations.
• Prepare and maintain logs for change orders, claims, and contractual notices.

Skills

Strong analytical skills

Attention to detail

Communication and negotiation abilities

Ability to work under pressure

Education

Diploma or degree in Construction Management, Project Management, or related field

Tools

MS Word

MS Excel

Job description

Green Infrastructure Partners is currently hiring a Project Coordinator. Reporting to the Sr. Project Manager, the Project Coordinator will be responsible for managing aspects of project change management, contract administration, and cost control. This role ensures that changes are properly documented, evaluated, and executed in compliance with contractual obligations. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively with the construction team and client representatives.

Primary Scope of Role:

Change Management & Variations

• Administer and track all change requests, variations, and amendments to the contract.
• Draft, review, and execute change orders in accordance with contractual requirements.
• Ensure timely review, approval, and implementation of changes in compliance with project governance and client standards.
• Maintain accurate records of all change documentation and correspondence.

Contract Administration

• Support contract compliance by monitoring terms and conditions related to changes and variations.
• Coordinate with internal teams and client representatives to ensure proper execution of contractual obligations.
• Prepare and maintain logs for change orders, claims, and contractual notices.

Cost Control & Financial Tracking

• Monitor and control project costs associated with changes and variations.
• Prepare detailed cost estimates, budgets, and forecasts for proposed changes.
• Track T&M activities, validate costs, and ensure accurate billing to the client.
• Reconcile change-related costs against project budgets and report variances.

Coordination with Construction Team

• Work closely with project managers, site supervisors, and engineers to capture scope changes and impacts.
• Ensure timely communication of approved changes to the construction team for implementation.
• Provide guidance on documentation requirements for T&M work and change-related activities.

Client Billing & Documentation

• Prepare and submit change-related invoices and supporting documentation.
• Ensure compliance with client billing procedures and contractual terms.
• Maintain transparent and auditable records for all change transactions.

Reporting & Communication

• Provide regular updates to project management and stakeholders on change status and financial impact.
• Develop and maintain dashboards or logs for tracking variations and associated costs.
• Liaise with client representatives to resolve queries and ensure alignment on change processes.

Position Requirements:

• Diploma or degree in Construction Management, Project Management, or related field.
• Minimum 3–5 years in change control, cost management, contract administration, or similar roles within construction or infrastructure projects.
• Experience working with large-scale transportation or infrastructure projects preferred.
• Strong proficiency in cost control systems, MS Word, and MS Excel.
• Familiarity with contract terms and conditions, particularly for public sector clients.
• Excellent organizational and analytical skills.
• Strong communication and negotiation abilities.
• Ability to work under pressure and manage multiple priorities.

About Us

Our People

At Green Infrastructure Partners (GIP), our people are second to none. Our most valuable asset is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality.

Our Work

The work we do impacts lives. It impacts our schools and neighborhoods and shapes our communities and cities. We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors. The work we at GIP today will carry us into a better, greener, and safer tomorrow.

Our Culture

We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.

Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.

As we look to the future, we need creative, ambitious, and innovative professionals who can help us to build the world of tomorrow, today. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!