Project Coordinator

Allmar Inc.; Ottawa; On-site; CAD 45,000 - 65,000; Full time

Job summary

Allmar Inc. in Ottawa, Ontario is seeking a Project Coordinator to ensure accurate data transfer between estimating software and our ERP, aligning costing and selling prices and ensuring material ordering, fabrication and delivery align with project timelines.

You will report through the ERP, close out contracts at project end, and provide strong customer service while coordinating with general contractors.

Qualifications

• High level attention to detail.
• Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
• Strong written and oral communication skills.
• Strong interpersonal skills.
• High level of commitment and accountability to get the job done.
• Goal and result oriented.
• Bilingual (English/French) required.
• 5 years of industry experience in commercial door and hardware.

Responsibilities

• Coordinate accurate ordering/sourcing/itemizing of materials for project; minimize freight costs.
• Create accurate shop orders from approved shop drawings.
• Coordinate quality checks on all products before turnover to customer.
• Manage on-time shipping of materials; outsource outbound freight.
• Process purchase order acknowledgements promptly.
• Coordinate with accounting for prompt billings and contract/change order accuracy.
• Participate in project postmortems to identify successful and unsuccessful processes.
• Provide exceptional customer service; build industry relationships.
• Communicate with general contractor regarding product delivery.
• Other duties as assigned.

Skills

Attention to detail

Prioritization under pressure

Communication skills

Interpersonal skills

Accountability

Goal-oriented

Bilingual English/French

Experience in door and hardware

Education

College diploma or equivalent

DHI courses (asset)

Tools

MS Office

Job description

Job Summary

A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software platforms. They ensure that material is ordered, fabricated and delivered to the customer based on the project timelines. Project Coordinators are responsible for accurate reporting through the ERP system as well as closing out contracts at the end of projects. This is all done within the confines of the company's Mission, Vision and Values.

Job Responsibilities

• Coordinate accurate ordering/sourcing/itemizing of materials for project in a timely manner; be aware of general contractor’s schedule and achieve lowest cost freight
• Create accurate shop orders based on approved shop drawings
• Coordinate quality checks on all product before it is turned over to customer
• Manage on-time scheduling shipping of materials for project; outsource outbound freight
• Process purchase order acknowledgements in a timely fashion
• Coordinate with accounting to ensure prompt billings and ensure accuracy with contract and change orders issued
• Participate in project postmortems and identify successful and unsuccessful processes within the project.
• Provide exceptional customer service; build relationships with industry members
• Communicate with general contractor as it relates to product delivery
• Other duties as assigned

Knowledge, Skills, And Abilities

• High level attention to detail
• Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial
• Strong written and oral communication skills
• Strong interpersonal skills
• High level of commitment and accountability to get the job done
• Goal and result oriented
• Strong mathematical aptitude
• Bilingual (English/French) is required.
• Minimum 5 years' experience in commercial door and hardware industry

Education And Experience Required

• Extensive company training provided
• 5 years of industry experience required
• DHI courses, designation is an asset
• College diploma in related field or equivalent work-related experience preferred
• Proficient computer skills in MS Office (Excel, Word, Outlook)

This is a replacement position