Project Coordinator

Allmar Inc.; Edmonton; On-site; CAD 52,000 - 70,000; Full time

Job summary

Allmar Inc. in Edmonton seeks a Project Coordinator to ensure accurate transfer of data from estimating software to our ERP system, aligning costing and selling prices between platforms.

You will ensure materials are ordered, fabricated, and delivered to customers based on project timelines, and report through the ERP system to close contracts at project end. Key duties include creating shop orders, coordinating quality checks, scheduling shipping, processing PO acknowledgements, and liaising

Qualifications

• This role requires accuracy in data transfer between estimating software and ERP.
• Proficiency with MS Office and ERP systems is expected.
• College diploma or equivalent experience is preferred.

Responsibilities

• Coordinate accurate ordering/sourcing/material itemization for projects and ensure timely delivery.
• Create shop orders based on approved shop drawings.
• Coordinate quality checks before handover to customer.
• Manage on-time shipping and outsource outbound freight.
• Process purchase order acknowledgements promptly.
• Coordinate with accounting on invoices and contract/change orders.
• Participate in postmortems and improve processes.
• Provide exceptional customer service and build industry relationships.
• Communicate with general contractor regarding product delivery.
• Other duties as assigned.

Skills

Attention to detail

Analytical problem solving

Project coordination

Communication

Bilingual English/French

Time management

Education

College diploma in related field

DHI courses (asset)

Equivalent work-related experience

Tools

MS Office

Job description

Job Summary

A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software platforms. They ensure that material is ordered, fabricated and delivered to the customer based on the project timelines. Project Coordinators are responsible for accurate reporting through the ERP system as well as closing out contracts at the end of projects. This is all done within the confines of the company's Mission, Vision and Values.

Job Responsibilities

But not limited to…

Duties

• Coordinate accurate ordering/sourcing/itemizing of materials for project in a timely manner; be aware of general contractor’s schedule and achieve lowest cost freight
• Create accurate shop orders based on approved shop drawings
• Coordinate quality checks on all product before it is turned over to customer
• Manage on-time scheduling shipping of materials for project; outsource outbound freight
• Process purchase order acknowledgements in a timely fashion
• Coordinate with accounting to ensure prompt billings and ensure accuracy with contract and change orders issued
• Participate in project postmortems and identify successful and unsuccessful processes within the project.
• Provide exceptional customer service; build relationships with industry members
• Communicate with general contractor as it relates to product delivery
• Other duties as assigned

Knowledge, Skills, And Abilities

• High level attention to detail
• Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial
• Strong written and oral communication skills
• Strong interpersonal skills
• High level of commitment and accountability to get the job done
• Goal and result oriented
• Strong mathematical aptitude
• Bilingual (English/French) is required.

Education And Experience Required

• Extensive company training provided
• DHI courses, designation is an asset
• College diploma in related field or equivalent work-related experience preferred
• Proficient computer skills in MS Office (Excel, Word, Outlook)

This is a replacement position