Project Coordinator

Allmar Inc.; Red Deer; On-site; CAD 55,000 - 73,000; Full time

Job summary

Allmar Inc. is seeking a Project Coordinator to ensure accurate data transfer from estimating software to our ERP system, aligning costing and selling prices across platforms.

The role supports material ordering, fabrication, and on-time delivery in line with project timelines and reporting through the ERP system. You will close out contracts at project end, contributing to ongoing process improvements, while operating within the company’s Mission, Vision and Values.

Qualifications

• College diploma or equivalent experience preferred.
• Proficient in MS Office (Excel, Word, Outlook).
• DHI courses are an asset.

Responsibilities

• Coordinate accurate ordering, sourcing, and itemizing of materials for projects in a timely manner; consider general contractor schedules and optimize freight costs.
• Create accurate shop orders based on approved shop drawings.
• Coordinate quality checks on all products before delivery to the customer.
• Manage on-time scheduling and outbound freight for project materials.
• Process purchase order acknowledgements promptly.
• Coordinate with accounting to ensure timely billings and contract/change order accuracy.
• Participate in project postmortems and identify successful and unsuccessful processes.
• Provide exceptional customer service and build relationships with industry members.
• Communicate with general contractor regarding product delivery.
• Other duties as assigned.

Skills

Attention to detail

Prioritization

Communication

Interpersonal skills

Accountability

Goal orientation

Mathematical aptitude

Bilingual English/French

Education

College diploma in related field

DHI courses

Tools

MS Office

Job description

Job Summary

A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software platforms. They ensure that material is ordered, fabricated and delivered to the customer based on the project timelines. Project Coordinators are responsible for accurate reporting through the ERP system as well as closing out contracts at the end of projects. This is all done within the confines of the company's Mission, Vision and Values.

Job Summary

A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software platforms. They ensure that material is ordered, fabricated and delivered to the customer based on the project timelines. Project Coordinators are responsible for accurate reporting through the ERP system as well as closing out contracts at the end of projects. This is all done within the confines of the company's Mission, Vision and Values.

Job Responsibilities

But not limited to…

Duties

• Coordinate accurate ordering/sourcing/itemizing of materials for project in a timely manner; be aware of general contractor’s schedule and achieve lowest cost freight
• Create accurate shop orders based on approved shop drawings
• Coordinate quality checks on all product before it is turned over to customer
• Manage on-time scheduling shipping of materials for project; outsource outbound freight
• Process purchase order acknowledgements in a timely fashion
• Coordinate with accounting to ensure prompt billings and ensure accuracy with contract and change orders issued
• Participate in project postmortems and identify successful and unsuccessful processes within the project.
• Provide exceptional customer service; build relationships with industry members
• Communicate with general contractor as it relates to product delivery
• Other duties as assigned

Knowledge, Skills, And Abilities

• High level attention to detail
• Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial
• Strong written and oral communication skills
• Strong interpersonal skills
• High level of commitment and accountability to get the job done
• Goal and result oriented
• Strong mathematical aptitude
• Bilingual (English/French) is required.

Education And Experience Required

• Extensive company training provided
• DHI courses, designation is an asset
• College diploma in related field or equivalent work-related experience preferred
• Proficient computer skills in MS Office (Excel, Word, Outlook)