Project Coordinator

JMP Solutions - Canada; Oakville; On-site; CAD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking automation solutions company as a Project Coordinator, where you will play a pivotal role in ensuring project efficiency and success. In this dynamic position, you'll develop and maintain project management systems while supporting project managers with essential administrative tasks. Your organizational skills will shine as you track deliverables, schedule meetings, and assist with Factory Acceptance Testing. Embrace the opportunity to work with cutting-edge automation technologies and be part of a diverse team committed to excellence and innovation in the industrial technology sector. This role offers a pathway for career advancement and a chance to contribute to transformative projects.

Benefits

Comprehensive benefits package

401K/RRSP

Career advancement opportunities

Hands-on experience with latest technologies

Diverse and inclusive workplace

Qualifications

• Experience in project coordination and administration is essential.
• Strong MS Office skills are crucial for this role.

Responsibilities

• Support project management systems and assist Project Managers.
• Organize project documentation and ensure adherence to schedules.

Skills

Project Coordination

MS Office Suite (Excel, Outlook, PowerPoint, Visio, Word)

Document Control

ERP Systems

Communication Skills

Organizational Skills

Time Management

Attention to Detail

Independent Decision-Making

Education

Experience as Project Coordinator or similar role

Experience in Engineering or Manufacturing

Tools

Microsoft Projects

Job description

We are seeking talented individuals to join our growing team!

CONVERGIX Automation Solutions leverages the strengths, experience, and capabilities of our existing businesses, along with new talent, to transform and grow into the ultimate automation solutions trusted partner, capable of solving any industrial automation challenge.

As a Project Coordinator, you will be at the heart of our dynamic projects, ensuring everything runs smoothly and efficiently. You'll develop and maintain our project management systems, providing vital support to Project Managers with various administrative tasks. From setting up new projects within the Convergix Project Management System to assisting with Factory/Site Acceptance Testing, your role is crucial in keeping our projects on track.

What would a typical day be like?

As a Project Coordinator, you will support the following areas of the business:

• Project Management
  • Develop and maintain project management systems and reporting
  • Support Project Managers with general administrative functions
  • Assist with setting up new projects within the Convergix Project Management System
  • Assist with the execution of Factory/ Site Acceptance Testing
  • Organize temporary labour for execution of equipment testing
  • Develop/ maintain schedules and track deliverables
  • Track tasks to ensure deadlines are met
  • Schedule project meetings and prepares minutes
  • Tracks project Checklist adherence
  • Organize incoming customer parts
  • Arrange shipping documents for inbound/ outbound equipment
  • Supports project purchasing, receiving, shipping tasks
  • Track critical path incoming materials
  • Assist with customer status reporting
  • Participate with project execution at Convergix and Customer facilities
• Project Performance Reporting
  • Prepare project status reporting
  • Analyze performance metrics and assist with developing status reports
  • Assist with project Estimate at Completion forecasting
  • Assist with Project Management adherence reporting
• General Document Control
  • Store, manage, and track all project documentation adhering to Convergix’s or the clients document lifecycle procedures
  • Collect, scan, and upload documents following set procedures
  • Assign and/or request document numbers for all project documentation
  • Maintain project files, issue documents both internally and externally

What qualifies you for this opportunity?

• Demonstrated experience as a Project Coordinator, Project Administrator, Engineering Assistant or Administrative Assistant
• Experience working within an Engineering or Manufacturing environment is preferred.
• Above average MS Office skills including Excel, Outlook, PowerPoint, Visio, and Word
• Experience with Microsoft Projects considered an asset
• Prior exposure to Document Control an asset
• Experience with ERP systems an asset
• High level of attention to detail
• Excellent verbal and written communication skills
• Outstanding organizational and time management skills
• Ability to thrive in a fast-paced environment
• Experience handling large, multiple projects and data simultaneously
• Must be able to exercise independent decision-making, convey an accommodating attitude toward the other team members and foster a team environment
• An ability to travel; although this position is focused on local clients and minimal travel is required, you should have the ability to travel within US and Canada
• Reliable transportation and an ability to travel; Project Coordinators at Convergix should have the ability to travel within the US and Canada

Physical Demands:

• While performing the duties of this position, the employee is regularly required to stand, walk, sit, use hands to feel objects, reach with hands and arms, stoop, kneel, talk and hear.
• Specific vision abilities required for the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Occasionally lifts or move up to 25 pounds

What does CONVERGIX Offer You?

Here at CONVERGIX, we offer a very generous compensation and benefits package including:

• Comprehensive benefits and 401K/RRSP packages (including health, dental, vision coverage and more!)
• Clear paths for career advancement and opportunities for professional development
• Hands on experience with the latest automation technologies and tools
• The chance to be part of a globally recognized workplace that consistently develops cutting-edge solutions that set industry standards
• A diverse and inclusive atmosphere that provides support for employees from all walks of life

ABOUT CONVERGIX AUTOMATION SOLUTIONS

Convergix Automation Solutions designs, engineers and integrates hardware and software to automate its customers' operations. Convergix specializes in creative, custom solutions and serves customers in a broad range of industries. With over 900 employees and 25+ locations worldwide, Convergix is a leading global diversified automation provider. Our vision is to become the ultimate trusted partner, capable of solving any industrial automation challenge with our passionate people, world-renowned processes and diverse experience.

Our values are our foundational concepts on which we build CONVERGIX; we adhere to these no matter what mountain we climb.

• Integrity - Respect, Transparency, Commitment
• Excellence - Continuous Improvement, Innovation, Collaboration, Communication
• Passion - Momentum, Sense of Urgency, Growth, Success, Velocity

Why join the CONVERGIX team?

As a growing company in the industrial technology industry and rooted with strong corporate values, CONVERGIX Automation Solutions can offer a unique value proposition to employees. We are expanding at a rapid pace as we continue the path to be a $1 Billion company. CONVERGIX brings a new, holistic approach to automation throughout the value chain. At CONVERGIX, products, technology, experience, support and expertise intersect to empower customers in every industry to reach their full potential.

We thank all candidates for their interest, however only those considered for an interview will be contacted.

CONVERGIX Automation Solutions has an accommodation program in place that provides reasonable accommodations for employees with disabilities. If you require a specific accommodation because of a disability or a medical need, please contact Human Resources.