Project Coordinator

Allegis Global Solutions; Mississauga; Remote; CAD 50,000 - 80,000; Full time

Job summary

An innovative firm is seeking a detail-oriented Project Coordinator to support advisory services in talent acquisition. This role involves project lifecycle documentation, managing client meetings, and ensuring operational efficiencies. The ideal candidate will excel in communication, time management, and relationship building while utilizing collaboration tools in a fast-paced environment. Join a team dedicated to transforming talent acquisition processes and delivering impactful solutions for clients. If you thrive in dynamic settings and have a passion for project coordination, this opportunity is perfect for you.

Qualifications

• Bachelor's degree preferred, strong communication skills required.
• Ability to work independently and as part of a team.
• Familiarity with project management tools and Microsoft Office.

Responsibilities

• Coordinate project lifecycle documentation and client meetings.
• Maintain and coordinate Outlook calendars for multiple projects.
• Prepare reports and presentations as required.

Skills

Project Coordination

Communication Skills

Time Management

Stakeholder Relationship Management

Microsoft Office Suite

Collaboration Tools

Education

Bachelor's Degree

Tools

Smartsheet

Microsoft TEAMS

Mural

Excel

PowerPoint

Outlook

Job description

QuantumWork Advisory is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. Our business provides advisory services for clients in the space of talent acquisition and external workforce. From selecting processes and technologies to transforming a client technology landscape, QuantumWork Advisory supports clients end-to-end in their journey.

As an industry leader, we draw upon decades of experience to design innovative tools, products, and processes. We develop competitive practices that position organizations for growth, and we deliver the insight needed to succeed in today's global marketplace.

Job Description

QWA is responsible for all advisory project-based activities related to milestone solutions ensuring that best practices are implemented, and deliverables are executed with operational efficiencies. The team works closely with internal and external stakeholders, project teams and subject matter experts (SME’s) providing leadership and holistic solutions for cross-functional business groups. Additionally, QWA functions for clients as well, this role will be required to leverage similar knowledge in expertise to map out business processes and compare to best practices to find efficiencies and new solutions for clients.

Responsibilities
This individual will report into the Advisory practice and is responsible for providing project coordination to support the service line. These duties include, but are not limited to: project lifecycle documentation, booking client meetings/workshops and overall project coordination efforts. Responsible for client confidential and time sensitive material.

• Complete project support activities for Advisory practice
• Demonstrates excellent QWA values and beliefs
• Demonstrates excellent time management skills to prioritize workload
• Demonstrates understanding of project budget awareness
• Demonstrates ability to work in a fast-paced services environment
• Demonstrates ability to build strong relationships with relevant stakeholders
• Achieves all targets and has no performance issues
• Provide support to enable the effectiveness of the through the provision of a broad range of project coordination activities
• Efficiently perform general office duties including utilization of collaboration tools: Smartsheet, TEAMS, Mural, Powerpoint, Excel and Outlook in a remote environment
• Maintain and coordinate Outlook calendars for multiple client projects and throughout project phases
• Assist with completion of necessary statistical reports, as requested
• Coordinate domestic and foreign travel arrangements for various levels of operations, including appropriate approvals and expense report processing per project engagements
• Assist to prepare invoices for client milestones, to include code and process business expenses, etc.
• Coordinate conference calls, events, conferences for client meetings
• Effectively communicate and work with all levels of management maintaining a high level of client confidentiality
• Prepare all documentation required for meetings and take minutes when required
• Prepare reports and presentations when required
• Develop and maintain strong internal and external relationships
• Compile statistical information as requested

Qualifications

• Bachelor’s Degree preferred, but not required
• Demonstrate written and oral communication skills
• Demonstrate ability to work independently and as a team
• Capable of switching gears quickly and efficiently
• Familiarity with Microsoft Office software (TEAMS, Excel, PowerPoint)
• Familiarity with Smartsheets (resource management and reporting), Mural and/or similar collaboration tools
• Ability and willingness to work cooperatively with others
• High degree of discretion dealing with confidential information
• Assist in the creation of client presentations utilizing PowerPoint and Excel, collating data with use of PivotTables and Vlookup
• Maintain appropriate interpersonal relationships with employees, peers, and consumers
• Flexible and able to assist with various project management requests, as requested

Additional Information

*Location disclaimer: this position is open to North America locations outside of California, Colorado, New Jersey, New York, Washington and Maryland.

“The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [emailprotected] for other accommodation options.”