Project Coordinator

Apex Systems; Mississauga; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Comprehensive benefits package

On-demand training program

Certification discounts

Job summary

Everforth Apex Systems in Canada seeks a Senior Project Coordinator to support medium-scale projects under a Project Manager, coordinating activities, timelines, and deliverables across cross-functional teams in both waterfall and agile environments.

You will lead start-up activities, track progress, manage risks, support SAFe ceremonies, and prepare dashboards for leadership, with strong communication and problem-solving skills.

Qualifications

• Experience coordinating medium-scale projects under PM or program lead.
• Supports both waterfall and agile delivery; planning and execution across cross-functional teams.
• Excellent communication, problem-solving, and decision-making skills.

Responsibilities

• Lead and coordinate medium-scale projects under supervision.
• Facilitate start-up activities: requirements gathering and onboarding.
• Monitor and report progress against plans (scope, schedule, cost, quality).
• Document and manage risks and issues; escalate when needed.
• Support SAFe activities like PI planning, Standups, and status reporting.
• Manage cross-team dependencies across agile and waterfall workstreams.
• Assist in developing and executing testing strategies.
• Prepare dashboards and reports for project leadership.
• Communicate with stakeholders to ensure alignment.

Skills

Communication Management

Time Management

Project Planning

Issue Resolution

Requirements Management

Schedule Management

Stakeholder Management

Agile Methodologies

Dependency Management

Project Management

Job description

Job#: 3045311

Role Description:

The Senior Project Coordinator supports the execution of medium-scale projects by coordinating activities under the direction of a Project Manager or Program Lead. May lead specific workstreams or sub-projects with clearly defined scope and oversight by coordinating project activities, managing timelines, and ensuring alignment with business and technology goals. This role supports both traditional (waterfall) and agile (iterative) delivery models, facilitating planning, execution, and delivery across cross-functional teams. In an agile environment, the Senior Project Coordinator plays a key role in planning, Standups, and managing dependencies. The role requires strong communication, problem-solving, and decision-making skills to support project leaders and ensure successful outcomes.

Key Responsibilities:

• Lead and coordinate medium-scale projects and contribute to large-scale initiatives under the direction of project or team leaders.
• Facilitate project start-up activities, including requirements gathering, resource onboarding, and project documentation.
• Monitor, track, and report progress against project plans, including scope, schedule, cost, and quality metrics.
• Monitors and documents project risks and issues and facilitates resolution efforts in collaboration with the Project Manager. Escalates unresolved or high-impact risks appropriately
• Support and coordinate SAFe activities such as PI planning, Standup, and status reporting.
• Manage cross-team dependencies and ensure alignment across agile and waterfall workstreams.
• Assist in the development and execution of testing strategies, including defect tracking and resolution.
• Prepares and maintains project dashboards and reports to support project tracking and decision-making by project leadership.

Skill Requirements:

• Communication Management – Facilitates meetings and ensures clear stakeholder communication.
• Time Management – Balances priorities to meet deadlines effectively.
• Project Planning – Supports the definition of scope, timelines, and deliverables.
• Issue Resolution – Supports the identification and mitigation of risks and blockers.
• Requirements Management – Documents and tracks business needs.
• Schedule Management – Supports the coordination of timelines and resource availability.
• Stakeholder Management –Supports stakeholder engagement by coordinating communications, documenting feedback, and ensuring alignment with project objectives under the guidance of the Project Manager.
• Agile Methodologies – Supports practices, documentation, and agile team coordination.
• Dependency Management – Tracks and resolves cross-team dependencies.
• Project Management – Supports execution and alignment of project goals.

Ability Requirements:

• Critical Thinker – Analyzes complex issues and recommends effective solutions.
• Decision Making – Provides input to project decisions by analyzing data and presenting options to project leadership. Escalates decisions beyond defined authority.
• Collaboration– Coordinates across teams and project.
• Adaptable – Navigates change and adjusts to evolving project needs.
• Organizationally Savvy – Understands firm structure and engages the right resources.

Everforth Apex Benefits Overview:

• We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.