Project Coordinator

Modern Niagara; Halifax; On-site; CAD 50,000 - 70,000; Full time

Job summary

Modern Niagara seeks a Project Coordinator for a significant hospital project in Halifax. In this role, you'll help manage documentation, schedules, and procurement while working within a dynamic team environment. This position is ideal for organized, detail-oriented individuals eager to impact healthcare construction.

Qualifications

• Experience in the construction industry, particularly field work is preferred.
• Demonstrated competency with Microsoft Office applications.
• Ability to work on site and manage multiple priorities.

Responsibilities

• Provide administrative support to Project Managers and Teams.
• Manage project-related documents and schedules.
• Assist in procurement and coordination with subcontractors.

Skills

Attention to detail

Effective communication

Problem-solving

Client service focus

Team player

Education

Post-secondary education in Mechanical Engineering

Tools

Microsoft Office

Procore

Job description

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes.We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Canada’s Best Health + Safety Culture Award and Canada’s Safest Employers Award in the Building and Construction category.

We are seeking a Project Coordinator to work closely with the Project Manager and support the successful execution of a major hospital construction project in Halifax. This is an exciting opportunity to contribute to one of Atlantic Canada’s most significant healthcare builds, while developing your skills in a dynamic and collaborative environment.

As a key member of the project team, you’ll assist with managing documentation, schedules, procurement, and coordination with subcontractors and vendors—playing an essential role in keeping the project on track. If you're organized, detail-oriented, and looking to grow your career on a project that makes a real impact, we want to hear from you.

OVERVIEW OF RESPONSIBILITIES:

• Provide related administrative support to Project Managers and Project Teams.
• Aid Project Managers in the organization and distribution of project related documents and drawings from manufacturers, suppliers and subcontractors.
• Data system entries such as set up of purchase orders for subcontractors, suppliers and manufacturers, entry of change orders and distribution of change notices, monthly updates for WIP forecast sheets, updating construction schedule.
• Create, log and track of communications and documents for the project.
• Prepare project start-up binders.
• Document control of all site paperwork.
• Participate in operational meetings such as project delivery meetings, staff meetings, reviews.
• Attend Site meetings as required to assist project manager with meeting minutes and site meetings.
• Collection and distribution of safety and insurance documentation to GC/Customer i.e. WSB Clearance Certificate, Form 1000, Insurance Certificate, etc.
• Follows up with Subcontractors to ensure all relevant documentation is received in a timely manner.
• Update supplier and subcontractor purchase orders as changes are approved.
• Prepares and distributes monthly billing sheets to PM’s
• Processes invoices in ERP system and distributes to customers.
• Completes Statutory Declarations and ensures the submittal of all required paperwork with invoices
• Sets up and invoices work orders as required
• Prepares Project Close-out documentation including O&M Manuals and As-builts in both hard copy binders and electronic formats.
• Perform other related duties as required.
  
  

QUALIFICATIONS AND EXPERIENCE:

• Post-secondary education in Mechanical Engineering or equivalent combination of education and experience.
• Previous experience working in the construction industry, particularly field work would be a strong asset.
• Comfort and ability to work on site.
• Demonstrated competency with Microsoft Office including: Outlook, Word, Excel and PowerPoint.
• Experience with project or construction management software, Procore, is an asset.
• Attention to detail, strong reading as well as writing skills.
• Effective communicator with the ability to develop and sustain productive working relationships with employees, subcontractors and other stakeholders at all levels.
• Sense of urgency and drive to succeed. Must be comfortable working within a deadline driven, fast paced environment.
• Resourceful, problem-solver that is energetic and able to manage multiple priorities.
• Strong team player
• Client service and customer focus to establish and maintain effective relationships with customers.
  
  

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at [e-mail]