Project Coordinator

BITS Recruiting; Guelph; On-site; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a skilled Project Coordinator to support project management and service teams. In this pivotal role, you will coordinate technical documentation and vendor management, ensuring seamless project execution. Your responsibilities will include evaluating system designs, maintaining data accuracy in ERP systems, and facilitating communication with stakeholders. The ideal candidate will possess strong communication skills and a degree in engineering, along with hands-on experience in project coordination. Join a dynamic team where your contributions will drive project success and innovation in the field.

Benefits

Salary

Bonus

Travel allowances

Qualifications

• 5+ years of field experience in Project Coordination, ideally in construction.
• Degree in Mechanical, Electrical, Environmental, or Chemical Engineering.

Responsibilities

• Coordinate technical documentation and vendor management for project delivery.
• Participate in field work and provide technical support during system installation.
• Maintain accurate data in ERP systems related to project materials.

Skills

Verbal and written communication skills

Interpersonal abilities

Mechanical aptitude

Ability to read technical drawings

Education

Degree in Mechanical Engineering

Degree in Electrical Engineering

Degree in Environmental Engineering

Degree in Chemical Engineering

Tools

ERP system

Job description

Perks: Salary + bonus + travel allowances

Job Summary:

As a Project Coordinator, you will provide essential support to the Project Management and Service teams throughout the project execution phase. You’ll play a key role in coordinating technical documentation, vendor management, field activities, and communication to ensure successful project delivery.

Key Responsibilities:

• Review specifications and technical requirements for major project equipment.
• Evaluate system designs—including Piping & Instrumentation Diagrams (P&IDs), Bill of Materials (BOM), and drawings—and assist with the preparation of customer submittals under the direction of the Project Manager.
• Respond promptly and effectively to design changes, client inquiries, and follow-up requests.
• Collaborate closely with Project Managers and Technical Services to review submittals at critical development stages, address scope changes, and assess value engineering opportunities.
• Participate in field work, including project execution, equipment troubleshooting, and system start-up support, as needed.
• Maintain accurate data in the ERP system, specifically related to the Bill of Materials and part procurement.
• Support vendor management by tracking lead times and mitigating delays in major system components.
• Coordinate across engineering, purchasing, and production teams to ensure designs and deliveries align with the master project schedule.
• Facilitate clear and timely communication with internal and external stakeholders throughout the project lifecycle.
• Identify potential change orders and manage their implementation in coordination with the Project Manager.
• Coordinate technical support during system installation, both on-site and remotely, as required.
• Work with the Service department to schedule system start-up, commissioning, and performance testing in line with project timelines.
• Manage service-related inventory, including calibration of field equipment.
• Provide assistance on service-related activities both in-house and in the field as needed.
• Expedite long-lead equipment orders to maintain project schedules and ensure quality standards are met.

Qualifications:

• Strong verbal and written communication skills in English; effective interpersonal abilities.
• Degree or diploma in Mechanical, Electrical, Environmental, or Chemical Engineering, or a related discipline.
• Minimum of 5 years of hands-on field experience in Project Coordination, ideally within a construction or industrial environment.
• Solid mechanical aptitude with the ability to read and interpret technical drawings, specifications, and documentation.
• Willingness and ability to travel 1–5 days per month within North America.
• Valid driver’s license and passport.

Thanks to all the applicants in advance!