Project Coordinator

Rohit Group; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Coordinator to oversee multiple housing projects. In this role, you will manage project budgets, schedules, and documentation, ensuring that all construction activities meet quality standards and deadlines. You'll collaborate with cross-functional teams to drive process improvements and support the construction team through effective communication. If you're passionate about the construction industry and eager to contribute to exciting projects, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in project coordination or construction management.
• Proficiency in managing scope changes and vendor inquiries.

Responsibilities

• Generate purchase orders and coordinate with procurement for RFIs/RFPs.
• Prepare budgets and perform variance analysis for executive reports.

Skills

Project Management

Budget Management

Attention to Detail

Problem-Solving

Communication

Education

Bachelor’s degree in Construction Management

Bachelor’s degree in Civil Engineering

Bachelor’s degree in Business Administration

Associate's degree in Construction Engineering

Tools

ERP system

Job description

The Project Coordinator is responsible for the day-to-day file management, support of construction activities and scheduling of multiple production housing projects. Using attention to detail, you will be tasked with the development of cost-effective measures, ensuring that all projects meet quality standards, budgets and deadlines.

ESSENTIAL FUNCTIONS

Project Delivery: Budgets, Schedules, Documentation

• Generate purchase orders and coordinate with procurement department or suppliers/vendors for RFIs/ RFPs as required.
• Prepare budgets, monitor accruals, and perform variance analysis for executive reports.
• Assist in production housing project scheduling meetings by recording and circulating minutes and reports.
• Ensure timely and accurate execution of production housing schedules and budgets for construction using the ERP system.
• Monitor and evaluate delays and overruns for course correction/corrective action in conjunction with design, procurement, and construction team members.
• Support the construction team through timely execution and circulation of documentation such as shop drawings, specifications, material selections, lot inspections to our content management system.

Change Management

• Manage craft (trades/suppliers) allocation changes due to added scope of work, change in regulatory requirements or procurement cost savings.
• Manage document change requests, VPOs, urgent construction requests, vendor/partner inquiries or other circumstantial requirements during construction.

Strategy & Process Improvement

• Drive continuous improvement projects to simplify ambiguous processes, improve production lead times and prepare for future organizational transformation.
• Progressively gain deeper understanding and knowledge of real estate and construction ecosystem to align with Rohit Group’s aggressive expansion plans and career advancement opportunities.
• Liaison with cross functional team members in design, procurement, sales, and construction to collaborate on day to day activities, actively exchange information and effectively build consensus for strategic decisions.
• Resolve invoicing/vendor issues and document recurring instances for analysis and process improvement.
• Engage with suppliers and trades to understand their business environment, facilitate ease of doing business and promote long term relationships.
• Performs other related duties as assigned.

Requirements:

• Education: Bachelor’s degree in Construction Management, Civil Engineering, Business Administration, or a related field. EIT or PMP would be beneficial.
• Proven Experience: 1-2 years of experience in project coordination or construction management, preferably in the residential home building industry.
• Technical Knowledge: Proficiency in managing scope changes, vendor inquiries, and driving process improvements within construction or real estate projects.

Key Skills:

• Project Management: Ability to manage multiple housing projects simultaneously, ensuring they stay on track with timelines and budgets.
• Budget Management: Proficiency in preparing, monitoring, and adjusting project budgets, including variance analysis and cost control.
• Attention to Detail: Ability to manage detailed documentation, schedules, and project specifications accurately and efficiently.
• Problem-Solving: Strong analytical skills to identify and resolve project delays, cost overruns, and other construction-related issues.
• Communication: Excellent verbal and written communication skills to coordinate with cross-functional teams and external vendors effectively.

EDUCATION

Beneficial

• Bachelor's degree in Civil Engineering
• Bachelor's degree in Business Administration
• Associate's degree in Construction Engineering