Project Coordinator

Rutherford Contracting Ltd.; Aurora; On-site; CAD 60,000 - 80,000; Full time

Job summary

Rutherford Contracting Ltd. is seeking a Project Coordinator in Canada to support the Project Manager with construction management tasks and documentation. This developmental role increases complexity with tenure and involves on-site oversight to ensure safety and quality.

Responsibilities include invoicing, scheduling, procurement pricing, site meetings, and coordinating between staff, clients, and suppliers. Degree in Civil Engineering or Construction Management is required.

Qualifications

• Excellent verbal and written communication skills, problem solving skills, and attention to detail.

Responsibilities

• Perform all administrative duties as requested by the Project Manager.
• Ensure safety on site is a priority.
• Maintain good project reference on all paperwork and in communication.
• Ensure all project documentation is assembled and submitted as required.
• Ensure finished projects are of acceptable quality.
• Ensure Project Start Up Tasks are completed and documentation is properly submitted.
• Generate, manage, and maintain project documentation.
• Facilitate the communication of written and verbal project information between all affected parties.
• Monitor contract for changes to scope and price.
• Ensure that monthly progress invoices are completed.
• Maintain accurate and updated to-do lists for all current tasks/projects.
• Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly.
• Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager.
• Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval.
• Attend site meetings with project personnel and clients and/or consultants.
• Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications.
• Pricing procurement from suppliers and subcontractors

Skills

Excellent communication

Problem solving

Attention to detail

Hard-working mindset

Education

Degree or diploma in Civil Engineering, Construction Management or related field

Tools

MS Project

Word

Excel

Outlook

Job description

We are currently looking for a Project Coordinator to join our team! Under the direction of the Project Manager, provide construction management assistance in the execution of contracted projects. Augment the efforts of other staff when requested and as required. The purpose of this role is developmental in nature, and tasks increase in complexity with tenure. This is an existing position that has become available within the organization.

Responsibilities

• Perform all administrative duties as requested by the Project Manager and required of the project
• Ensure safety on site is a priority
• Maintain good project reference on all paperwork and in communication
• Ensure all project documentation is assembled and submitted as required
• Ensure finished projects are of acceptable quality
• Ensure Project Start Up Tasks are completed and documentation is properly submitted
• Generate, manage, and maintain project documentation
• Facilitate the communication of written and verbal project information between all affected parties
• Monitor contract for changes to scope and price
• Ensure that monthly progress invoices are completed
• Maintain accurate and updated to-do lists for all current tasks/projects
• Ensure substantial performance certificates are applied for, received, advertised and holdback invoices are issued promptly
• Review and approve or resolve discrepancies on invoices and progress claims as directed by Project Manager
• Pre-review/approve job sheets and subcontractor invoices for relevant projects to facilitate Project Manager approval
• Attend site meetings with project personnel and clients and/or consultants
• Visit jobsites with the Project Manager and ensure construction is moving along according to schedule and specifications
• Pricing procurement from suppliers and subcontractors

Qualifications

• Degree or diploma in Civil Engineering, Construction Management or related field

Required Skills

• Excellent verbal and written communication skills, problem solving skills, and attention to detail
• Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
• Confident individual who is hard-working and eager to learn
• Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.