Project Coordinator/Estimator

A Few Good Lads; Brampton; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Retirement savings program

Career growth opportunities

Job summary

A Few Good Lads in Ontario is seeking a detail-oriented Project Coordinator to support civil construction projects, ensuring safety, budget adherence, and on-time delivery.

The role involves coordinating subtrades, managing documentation, materials, and site logistics, while providing admin support to the Site Supervisor and assisting partners with drawings and tender preparations.

ASAP start, full-time, competitive benefits.

Qualifications

• Experience in construction or civil engineering projects, especially in project coordination.
• Strong clerical and admin skills with Office 365.
• Knowledge of HCSS Web is a plus.
• Familiarity with OHSA and WHMIS safety regulations.
• Able to plan, organize, multitask and supervise.
• Valid driver's license and vehicle.

Responsibilities

• Prepare and maintain communications and documentation with construction subtrades.
• Place orders to maintain site material inventory.
• Follow up on tasks and send reminders.
• Create and maintain project logs.
• Process documentation for distribution to departments.
• Distribute paperwork to Head Office and manage calls/emails/materials.
• Provide admin support to the Site Supervisor.
• Assist Trade Partners with extras, drawings, completions, and building supplies.
• Prepare detailed cost estimates for civil projects including earthworks and road works.
• Conduct quantity take-offs and interpret drawings.
• Lead estimating and tender submission process, ensuring accuracy and adherence to tender requirements.
• Obtain subcontractor and supplier pricing and evaluate quotes for bids.
• Prepare RFI’s and liaise with clients/consultants during tender stage.
• Build detailed cost summaries, lead sheets, production rates, and bid schedules.

Skills

Office 365 proficiency

Clerical and administrative skills

Planning and organization

Multitasking and leadership

Problem solving

OHSA knowledge

WHMIS knowledge

Tools

HCSS Web

Job description

Location: Ontario
Salary: $60,000.00 - $80,000.00 per year
Start Date: ASAP
Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and highly organized Project Coordinator to join our civil construction team. The ideal candidate will play a vital role in supporting production of projects safely, within budget, with the allotted scheduled timelines, and to excellent quality standards.

Key Responsibilities

• Prepare and maintain communications and documentation with construction subtrades.
• Timely placement of orders to maintain inventory of required site material.
• Follow up on all tasks and ensure reminders are sent.
• Create and maintain project logs.
• Receive, examine and process documentation, ensuring accuracy and timeliness for distribution to other departments.
• Track, sort and distribute all paperwork to and from Head Office and answer phones, reply to emails, order and receive material/supplies, data entry, photocopying and filing.
• Provide administrative and clerical support to the Site Supervisor as required.
• Assist Trade Partners with respect to extras, drawings, completions, and building supplies.
• Prepare detailed cost estimates for civil infrastructure projects including earthworks, site grading, site works, road reconstruction, and related scopes.
• Conduct full quantity take-offs and interpret drawings, specifications, and addenda.
• Lead the end-to-end estimating and tender submission process, ensuring accuracy, competitiveness, and adherence to tender requirements.
• Obtain subcontractor and supplier pricing and evaluate quotes for inclusion in bids.
• Prepare RFI’s and liaise with clients/consultants for clarification during the tender stage.
• Build detailed cost summaries, lead sheets, production rates, and bid schedules.

Qualifications:

• Proven experience in construction or civil engineering projects with a focus on project coordination or management is an asset
• Strong clerical and administrative skills including proficiency with Office 365 suite of programs
• Knowledge of using HCSS Web is an asset.
• Basic knowledge of safety regulations including OHSA, WHMIS
• Demonstrated skills with planning, organization, and the ability to multitask, as well as leadership and supervisory skills
• Ability to problem solve in an effective manner
• Valid Driver’s License and Vehicle

What We Offer:

• Retirement savings program.
• Career growth and advancement opportunities.