Project Coordinator

Premier Project Consultants Ltd; Kitchener; On-site; CAD 52,000 - 75,000; Full time

Benefits offered by this job

Dental care

Extended health care

Vision care

Extensive EFAP program

Virtual Urgent Care

Job summary

Premier Project Consultants Ltd. is seeking a highly organized Project Coordinator to support the delivery of active residential and commercial projects.

You will manage day-to-day site administration, documentation, logistics, and communication between field teams, consultants, and office staff, reporting to the Project Manager and Site Superintendent. The role requires 2–5 years of site coordination experience, strong attention to detail, and proficiency with Microsoft Office.

Qualifications

• 2–5 years of experience in site coordination, project coordination or construction administration.
• Experience in residential, commercial, or infrastructure project environments is strongly preferred.
• Excellent organizational, communication, and documentation skills.

Responsibilities

• Support the Project Manager and Site Superintendent in driving project plans, schedules, and milestones.
• Maintain accurate project documentation: drawings, specs, permits, change orders, RFIs, submittals, site instructions.
• Assist with estimates, quantity take-offs, and change order reviews.
• Coordinate site meetings: agendas, minutes, and follow-up actions.
• Coordinate logistics, deliveries, equipment, trades, and site access requirements.
• Ensure correct attendance records and documentation for all site personnel.

Skills

Organizational skills

Communication skills

Problem solving

Teamwork

MS Office

Tools

Project management software

Job description

We are seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of active residential and commercial projects. This role is responsible for coordinating day-to-day site administration, documentation, logistics, and communication between field teams, consultants, and office staff. Working closely with the Project Manager and Site Superintendent, the Site Coordinator ensures that project information is accurate, up to date, and effectively communicated to support efficient site operations and project delivery. The ideal candidate thrives in a fast-paced environment, is highly organized, and enjoys being the central link between site activity and office coordination.

Key Responsibilities

• Support the Project Manager and Site Superintendent in the execution of project plans, schedules, and key milestones across active projects.
• Maintain accurate and up-to-date project documentation, including drawings, specifications, permits, change orders, RFIs, submittals, and site instructions, ensuring proper tracking, distribution, and record-keeping.
• Assist with project estimates, quantity take offs, and review and validate change orders
• Coordinate site meetings, including preparation of agendas, documentation of minutes, and follow-up on action items to ensure timely completion.
• Support day-to-day site operations, including coordination of logistics, deliveries, equipment scheduling, trade and vendor activities, and site access requirements.
• Track trade and vendor attendance and ensure all site personnel have required documentation and information prior to site access.
• Assist in maintaining organized material tracking, inventory oversight, and delivery coordination to support efficient project execution.
• Act as a key communication link between site teams, office staff, consultants, clients, and trade and vendor partners to support smooth project delivery.
• Support site safety and compliance activities, including maintaining documentation, assisting with orientations and toolbox talks, and participating in site walkthroughs to identify and escalation risks or non-compliance issues.
• Assist with reporting and administrative functions, including compiling project updates, processing timesheets and delivery slips, maintaining daily site logs, and supporting cost tracking and project close-out documentation.
• Support administrative coordination related to payroll inputs, invoicing, and expense tracking associated with site operations.

Requirements

• 2–5 years of experience in site coordination, project coordination, construction administration, or a related role.
• Experience in residential, commercial, or infrastructure project environments is strongly preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced site environment.
• High attention to detail and accuracy in documentation, reporting, and record keeping.
• Strong communication skills with the ability to interact professionally with site teams, subcontractors, consultants, and clients.
• Proactive problem-solving skills with the ability to anticipate needs, follow through on tasks, and support issue resolution.
• Ability to work effectively in both field and office environments, adapting to changing priorities as required.
• High level of accountability, reliability, and professionalism in day-to-day responsibilities.
• Team-oriented mindset with the ability to support both field operations and office coordination.
• Comfortable working with digital tools and systems; proficiency in Microsoft Office (Word, Excel, Outlook) is required. Experience with project management or construction management software is considered an asset.
• Strong documentation discipline, including the ability to maintain accurate records, logs, and project files.
• Familiarity with site safety processes, documentation, and compliance requirements is an asset.

Benefits

• Dental care
• Extended health care
• Vision care
• Extensive EFAP program
• Virtual Urgent Care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at [e-mail].

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process.