Project Assistant

Pinchin Canada; Dartmouth; On-site; CAD 42,000 - 64,000; Full time

Job summary

Pinchin Canada is hiring a Project Administrator for our Dartmouth, NS office. The role supports multiple service lines with daily administrative tasks, front desk duties, and laboratory assistance to ensure smooth office operations.

The ideal candidate will have strong organization, communication, and multitasking abilities, plus experience in administrative or customer service roles. Proficiency in MS Office and a valid driver’s license are assets.

Qualifications

• Diploma or degree in a relevant field.
• Strong communication, organizational, and multitasking skills.
• Experience in administrative, office coordination, reception, or customer service roles is preferred.
• Experience supporting technical, environmental, laboratory, or consulting teams is an asset.

Responsibilities

• Coordinate administrative support across service lines and front desk duties.
• Assist with invoicing, data entry, scheduling and project administration.
• Serve as the primary point of contact for the Dartmouth office reception area and manage courrier/mail logistics.
• Support the Dartmouth Asbestos Laboratory, including chain of custody documentation and payments.
• Act as a corporate liaison to support office operations and company initiatives.

Skills

Organization

Multitasking

Communication

Customer service

MS Office

Driver's license

Education

Diploma or degree in relevant field

Tools

Microsoft Office

Laboratory information systems

Job description

Dartmouth, NS

Looking to grow your career in a supportive, professional environment? Pinchin is hiring a Project Assistant for our Dartmouth, NS office. Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Role Overview

Reporting to the Executive Assistant, the Project Administrator is responsible for maintaining and coordinating efficient administrative support services to ensure the smooth operation of the Dartmouth office. This individual will provide daily administrative support to multiple service lines, manage front desk reception duties, and assist with the day-to-day operations of the Dartmouth Asbestos Laboratory.

Your Role and Action

• Ensure client deliverables are accurately formatted and quality control requirements have been completed, while coordinating the timely assembly and delivery of reports, proposals, and other client documentation.
• Provide administrative support to project teams, including invoicing and billing, project setup and data entry, scheduling, meeting coordination, and general project administration.
• Serve as the primary point of contact for the Dartmouth office reception area by greeting clients, contractors, and visitors, answering and directing incoming calls, and coordinating incoming and outgoing courier packages and mail.
• Provide administrative support to the Dartmouth Asbestos including receiving samples, completing chain of custody (COC) documentation, processing payments, maintaining records, and assisting clients and contractors dropping off samples for laboratory analysis.
• Act as a corporate liaison, supporting office operations and various company-wide initiatives while maintaining a professional and positive image of Pinchin.

What You’ll Bring To Pinchin

The ideal candidate brings strong organizational skills, attention to detail, and a proactive, service-oriented mindset. They enjoy supporting teams, managing competing priorities, and contributing to a collaborative and professional work environment. The successful candidate is comfortable balancing project administration, front desk reception, and laboratory support responsibilities in a busy office setting.

• Diploma or degree in a relevant field, along with experience in an administrative, office coordination, reception, or customer service role.
• Strong communication, organizational, and multitasking skills, with the ability to manage competing priorities and deadlines while maintaining a high level of accuracy.
• Professional, approachable, and customer-focused, with the ability to interact confidently with clients, contractors, visitors, and internal teams.
• Experience supporting technical, environmental, laboratory, or consulting teams is considered an asset.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook), along with the ability to learn project management and laboratory information systems.
• A valid driver’s license and access to a vehicle is considered an asset.

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation And Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.