Project Administrator

Pinchin Ltd; Richmond; On-site; CAD 50,000 - 57,000; Full time

Job summary

Pinchin Ltd in Burnaby, BC is seeking a Project Administrator to support Environmental Due Diligence & Remediation teams. You will coordinate administrative activities, prepare deliverables, maintain project data, and ensure smooth day-to-day office operations in a fast-paced setting.

Ideal candidates have a high school diploma, 2+ years of admin experience, and strong MS Office skills. Knowledge of Foxit PDF Editor is a plus; you’ll work with technical staff and clients to keep projects on

Qualifications

• Required: High School Diploma.
• Preferred: Secretarial or Administrative Assistant Course.
• Experience: at least two years in administrative functions.
• Proficiency: Advanced Microsoft Office products and PDF editing.
• Strong communication and organizational skills.

Responsibilities

• Coordinate administrative activities for project teams.
• Prepare and quality-check project deliverables.
• Maintain project data and ensure smooth day-to-day operations.
• Assist in setting up meetings and minutes.
• Verify consistency and accuracy of project documentation.
• Support with sample handling and office safety tasks.

Skills

Communication

Organization

Multi-tasking

Teamwork

Independent work

Education

High School Diploma

Secretarial or Administrative Assistant Course

Business Administration Course

Tools

Microsoft Office Suite

Foxit PDF Editor

Microsoft Teams

Job description

Locations

Showing 1 location Richmond Office
13775 Commerce Pky
Richmond, BC V6V 2V4, CAN
Richmond Office
13775 Commerce Pky
Richmond, BC V6V 2V4, CAN
+0 more locations
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• On-site
• Project Management
• Full-Time
• Requisition #: PROJE001726

Description

Project Administrator

Burnaby, BC

Salary Range: $50,000 - $57,000

Today is the day to boost your career! Join Pinchin in Burnaby and become part of a collaborative team that helps deliver meaningful work across a wide range of projects. This opportunity offers the chance to work in a dynamic, fast-paced environment where organization, teamwork, and attention to detail make a real impact. If you enjoy supporting project success, building strong working relationships, and contributing to a growing team, we’d love to hear from you.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Pinchin is seeking a Project Administratorto join our Environmental Due Diligence & Remediationteam in Burnaby. The existing role reports to the Operations Manager.

Role Overview

As a Project Administrator, you will play a key role in supporting project teams by coordinating administrative activities, preparing and quality-checking project deliverables, maintaining project data, and ensuring smooth day-to-day office operations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Working closely with technical staff and clients, you will help keep projects on track while providing essential administrative and operational support.

Your Role and Action

• Ensure deliverables are accurately formatted and that quality control forms have been completed by technical reviewers
• Issue letters, reports, transmittals, spreadsheets, appendices (maps, photographs), etc. to clients on a timely basis
• Timely assembly, printing, delivery of reports, letters, etc.
• Project setups to ensure accuracy of details maintained in company project management system (Vision)
• Receive/process internal samples for lab
• Complete monthly office safety audits
• Assist in filling various chains of custodies for samples
• Generate shipping slips and receive office packages
• Set-up of Team / Zoom meetings
• Assist with taking minutes
• Analyze and verify consistency, completeness and accuracy of project data
• Assist and or maintain a clean, organized desk and well-stocked kitchen area and supply room

What You’ll Bring to Pinchin

• Required: High School Diploma
• Preferred: Secretarial or Administrative Assistant Course and 1-year Business Administration or Business Computer Course
• At least two years of experience in administrative functions
• Advanced understanding of Microsoft Office products (Outlook, Teams, Word, Excel, etc.)
• Knowledge of Foxit PDF Editor
• Strong communication and organizational skills
• Ability to multi-task, with high attention to detail
• Ability to complete tasks with minimal supervision under strict deadlines
• Strong interpersonal skills, with an aptitude for working with all levels of the organization
• Able to work independently and in a team setting

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.