Legal Resource Assistant

Altis Technology; Toronto; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

Health & dental benefits

RRSP matching

Education support

Wellness initiatives

Fitness reimbursement

Overtime with vacation banking

Vacation flexibility

Job summary

Altis Technology is seeking a legal administrative assistant in Toronto to support the Real Estate team. You will prep and proofread legal documents, coordinate calendars, and manage filing while balancing multiple priorities with precision.

Ideal candidates have 1+ year of legal admin experience, post-secondary education in Legal Administration, and strong skills in Teraview, Closing Folders, and MS Office. On-site role with competitive benefits and growth opportunities.

Qualifications

• 1+ years of legal administrative experience, ideally supporting Commercial Real Estate.
• Post-secondary education in Legal Administration or an equivalent combination of education and experience.
• Experience preparing legal documentation and supporting lawyers in a fast-paced legal environment.
• Working knowledge of Teraview and Closing Folders is required.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities with minimal supervision.
• Excellent communication skills, sound judgment, and a collaborative, service-oriented approach.

Responsibilities

• Prepare and proofread a variety of legal documents, correspondence, and closing materials with high accuracy.
• Provide administrative support across the Real Estate team, handling changing priorities.
• Coordinate calendars, meetings, boardrooms, deadlines, file openings, and closing activities.
• Maintain electronic and physical files, update workflow systems, and manage document filing.
• Communicate with lawyers, colleagues, and external contacts to obtain information and coordinate day-to-day activities.
• Assist with expense reports, invoices, time entries, document production, scanning, and other admin tasks.

Skills

Organizational skills

Attention to detail

Excellent communication

Collaborative mindset

Time management

Education

Legal Administration education

Tools

Teraview

Closing Folders

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Location: Toronto, ON, On-site (Monday to Friday)Language: Excellent written and verbal English communication skillsBackground Check Requirement: Two professional references, criminal record check, and credit check

About the Opportunity

Join a respected professional services organization where you'll play a key role in supporting a collaborative Real Estate team. This permanent opportunity is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in keeping operations running smoothly behind the scenes. Every day brings new priorities, new people to support, and opportunities to make a meaningful impact.

Working alongside Lawyers, Legal Assistants, and a supportive leadership team, you'll provide administrative and overflow support across the department rather than supporting a single individual. If you're organized, proactive, and enjoy balancing multiple priorities while maintaining exceptional attention to detail, this is an opportunity to grow your career in a people-focused environment.

What's In It for You

A workplace that values collaboration, learning, and professional growth, with leaders who are approachable and supportive.

• Competitive compensation
• comprehensive health and dental benefits
• RRSP matching
• education support
• wellness initiatives
• fitness reimbursement
• paid overtime with the option to bank additional vacation time, and flexibility around vacation entitlement for experienced candidates.

Your Responsibilities

• You'll prepare and proofread a variety of legal documents, correspondence, and closing materials with a high level of accuracy.
• You'll provide administrative support across the Real Estate team, responding to changing priorities and assisting where coverage is needed most.
• You'll coordinate calendars, meetings, boardrooms, deadlines, file openings, and closing activities to help keep legal matters on track.
• You'll maintain both electronic and physical files, update workflow systems, and manage document organization and filing.
• You'll communicate with lawyers, colleagues, and external contacts to obtain information and coordinate day-to-day activities.
• You'll assist with expense reports, invoices, time entries, document production, scanning, printing, and other administrative tasks.

Skills and Qualifications

• 1+ years of legal administrative experience, ideally supporting Commercial Real Estate.
• Post-secondary education in Legal Administration or an equivalent combination of education and experience.
• Experience preparing legal documentation and supporting lawyers in a fast-paced legal environment.
• Working knowledge of Teraview and Closing Folders is required.
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with minimal supervision.
• Excellent communication skills, sound judgment, and a collaborative, service-oriented approach.

Note from the Hiring Manager

\"We're looking for someone who enjoys variety, takes ownership of their work, and is always willing to step in and support the team. If you're proactive, organized, and thrive in a collaborative environment, you'll have plenty of opportunities to grow here.\"

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.