Project Support Coordinator

Altis Recruitment; Toronto; On-site; CAD 33,062 - 35,817; Full time

Job summary

A recruitment agency is looking for an entry-level Project Coordinator in Downtown Toronto to support a busy Construction Management team. This role involves day-to-day project administration, managing documentation, and budget assistance. Ideal candidates will have post-secondary education related to construction or business and 1–2 years of relevant experience. Strong organizational skills and proficiency in Microsoft Office are essential. The position offers $24-26/hour on a 1-year contract with a possibility of extension.

Qualifications

• 1–2 years of relevant experience in construction, real estate, or administrative project coordination.
• Interest in building a career in real estate, construction management, or project administration.

Responsibilities

• Review and process project documents, including permits and compliance packages.
• Maintain organized project files and trackers for budgets and contracts.
• Assist with financial tracking, including budget entries and invoice processing.
• Coordinate project communication between contractors and internal teams.
• Support project close-out activities, including gathering as-built drawings.

Skills

Strong attention to detail

Organizational skills

Multitasking ability

Proficiency with Microsoft Office

Education

Post-secondary education in Construction, Real Estate, Business Administration

Tools

Microsoft Office

Project or construction software

Job description

Overview

Senior Recruitment Partner at Altis | HR & Workforce Strategy | Vendor & Project Management | SAFe Scrum Master

Toronto, ON (Downtown) | $24-26/hour | 1-Year Contract, possibility for extension

About the Role

We are seeking an entry-level Project Coordinator to support a busy Construction Management team in Downtown Toronto. This is an excellent opportunity to gain hands-on experience in real estate and construction project administration while supporting a variety of initiatives.

As a Project Coordinator, you will be responsible for supporting day-to-day project administration, managing documentation, and assisting with budgets, contracts, and project tracking.

Responsibilities

• Review and process project documents, including permits, compliance packages, insurance certificates, and close-out materials.
• Maintain organized project files and trackers for budgets, contracts, invoices, and change orders.
• Assist with financial tracking, including budget entries and invoice processing in internal systems.
• Coordinate project communication between contractors, consultants, and internal teams.
• Support project close-out activities, including gathering as-built drawings, occupancy permits, and reports.
• Provide administrative support for meetings, presentations, and RFP/RFQ submissions.

Qualifications

• Post-secondary education in Construction, Real Estate, Business Administration, or a related field.
• 1–2 years of relevant experience in construction, real estate, or administrative project coordination (internships and co-ops welcome).
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams); knowledge of project or construction software is an asset.
• Interest in building a career in real estate, construction management, or project administration.