Project Administrator

Solaris MCI; Surrey; On-site; CAD 60,000 - 65,000; Full time

Job summary

A leading engineering firm in British Columbia is seeking a Project Administrator for their Surrey office. The role involves providing administrative support to project teams, maintaining documentation, and ensuring effective communication. Ideal candidates will have strong organizational and interpersonal skills, with a background in business administration or related fields. The company values a collaborative environment and offers growth opportunities within a diverse team.

Benefits

Hybrid-work arrangements

Extensive benefits

RRSP matching program

Qualifications

• 8+ years of documentation experience in an engineering or project-driven environment.
• Proactive with strong ability to manage multiple tasks and priorities.

Responsibilities

• Create and maintain accurate project administration documents.
• Provide high-quality minute-taking to support project teams.
• Manage boardroom bookings and administrative support.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Attention to Detail

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Bachelor’s degree in Technical Writing

Tools

Office 365

SharePoint

Microsoft Teams

Job description

1 month ago Be among the first 25 applicants

Direct message the job poster from Solaris MCI

Location: Surrey, British Columbia

Position Type: Full-Time Regular

About Solaris Management Consultants Inc.

Established in 1993, Solaris Management Consultants Inc. (Solaris MCI) is now one of the largest privately-held engineering firms in British Columbia. Operating as the project execution arm of our Group of Companies, Solaris MCI is one of five entities, including OgeeDev, Ensol Systems, Solaris Solutions and Capstone ITS.

Solaris MCI offers in-house, multi-discipline engineering and project services for new and sustaining capital projects. With more than 30 years serving the energy industry, we are committed to energy transition, sustainability, and decarbonization. Our expertise includes natural gas, LNG, hydrogen, ammonia, methanol, renewables, and technology solutions.

With offices located across North America, from Vancouver, B.C. to Houston, Texas, we are continuing to grow and are looking for all-star individuals to join our team!

About the role:

We are looking to expand an existing team of high caliber individuals who enjoy multitasking and supporting dynamic team environments. As a collaborative team player, taking pride in the quality and efficiency of your tasks, whilst promoting a positive office atmosphere, is a must.

We are currently seeking a Project Administrator for our Surrey, B.C. office. As an integral member of the team, you will be responsible for administrative support to the Account and Project Manager(s) and the Project Team(s).

We are looking for someone who takes pride in delivering fast and accurate administration support and promotes a positive office atmosphere.

If you have great administrative skills and outstanding interpersonal skills, we want to hear from you!

Responsibilities:

• Project documentation: Create and maintain accurate, clear and concise project administration documents, including meeting minutes, logs, registers and status reports.
• General documentation: Proofread, format and edit documents using set templates to ensure accuracy and clarity.
• Minute-Taking: Provide high-quality minute-taking to support various project teams, ensuring agreed action points and decisions are recorded accurately and comprehensively.
• Coordinate Project Activities: Schedule regular meetings, record decisions, and break projects into manageable tasks.
• Follow-Ups: Provide project teams with follow-ups and updates arising from action items based on project meetings.
• SharePoint Management: Update SharePoint libraries and ensure proper formatting and editing of technical documents.
• Administrative Support: Manage boardroom bookings, catering requests, and set up meetings.
• Backup Reception Coverage: Provide backup reception coverage as needed.
• Support project teams with any ad-hoc requests they may have.

Skills and Qualifications:

• Educational Background: Bachelor’s degree in Business Administration, Communications, Technical Writing or a related field.
• Experience: 8+ years of documentation experience in an engineering or project-driven environment.
• Technical Skills: Advanced skills in Office 365, SharePoint, and Microsoft Teams, with the ability to learn new software programs quickly.
• Organizational Skills: Strong ability to manage multiple tasks and priorities.
• Communication Skills: Advanced verbal and written communication skills.
• Interpersonal Skills: Superior interpersonal and customer service skills with a professional demeanor.
• Attention to Detail: High level of accuracy in preparing and managing documentation.

Demeanor Required:

• Proactive: Ability to anticipate project needs and address them promptly.
• Adaptable: Flexibility to handle changing priorities and demands in a dynamic, fast-paced environment with multiple tasks and multiple deadlines.
• Collaborative: Strong team player with the ability to work effectively with diverse teams.
• Resilient: Ability to remain calm and composed under pressure.
• Positive Attitude: Maintain a positive and supportive attitude towards team members and stakeholders.

Compensation, Benefits & Growth

A career with Solaris MCI offers opportunities for growth through our organization’s flat team structure, internal training, and mentorship programs.

Our culture is diverse and inclusive, valuing individual contributions for the benefit of all. This can be seen each day in our team’s inclusive spirit, diverse backgrounds, encouragement for learning, teaching and advancement, and the attention to the health and well-being of all of our employees. With our hybrid-work arrangements, extensive benefits, RRSP matching program, and much more, we put our people and their families first!

The salary for this role is based on an average of 37.5 hours a week. The estimated range is between $60,000-$65,000 annually, depending on skills and experience.

NOTE: Thank you for your interest in Solaris Management Consultants Inc. Only shortlisted candidates will be contacted for an interview. Due to the volume of applications we receive, we are unfortunately unable to respond to every submission or follow-up. Please note that to comply with Canadian Law, all candidates being offered a position with Solaris Management must be legally entitled to work in Canada. Reasonable accommodations will be provided for qualified individuals with disabilities to ensure equal opportunity in all aspects of employment. We wish you all the best in your career search!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Project Management, and Writing/Editing

• Industries

  Professional Services, Business Consulting and Services, and Engineering Services

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