Project Administrator

RJC Engineers; Vancouver; On-site; CAD 45,000 - 65,000; Full time

Job summary

An established industry player is seeking a Project Administrator to support Project Engineers in executing projects effectively. This role emphasizes strong organizational skills and effective communication, requiring proficiency in software tools like Excel and Bluebeam. The ideal candidate will thrive in a collaborative environment that fosters creativity and continuous learning. With a commitment to professional growth, the company offers a supportive workplace, challenging projects, and opportunities for skill development. Join a team where your contributions matter and help drive innovative solutions in structural engineering.

Benefits

Performance Bonuses

Health Care Spending Account

Maternity and Parental Leave Top-Up

Employee Ownership Opportunities

RRSP Matching

Recognition and Development Opportunities

Challenging Projects

Supportive Team Environment

Qualifications

• 1-3 years in administrative roles, preferably in A/E or construction.
• Proficiency in software like Excel, Word, and Bluebeam is essential.

Responsibilities

• Document project meetings and deliverables.
• Track project resources and deadlines using software tools.
• Edit and produce complex documents, including proposals and reports.

Skills

Organizational Skills

Effective Communication

Microsoft Office

Adobe Acrobat

Database Management

Client Service Orientation

Attention to Detail

Multitasking

Proactive Approach

Team Collaboration

Education

Degree or Diploma in Administration

Project Management Certification

Tools

Newforma

Bluebeam

Excel

Word

Job description

Location:

Vancouver or Kelowna

Start Date:

Immediately

Salary:

$45,000 - $65,000 (dependent on experience)

Specializing in structural engineering, building science, structural restoration, structural glass and façade engineering, and parking facility design and restoration, RJC Engineers is one of North America's leading engineering firms. With over 500 employees across eleven locations, we provide personalized service backed by extensive expertise and resources.

We foster a culture of creativity, collaboration, and continuous learning, aiming to deliver innovative and effective solutions for our clients. Our team is committed to professional growth through coaching, teamwork, and open communication, ensuring a rewarding work environment that encourages excellence and client satisfaction.

Candidate Profile

The Project Administrator will work closely with Project Engineers to support project execution, especially during the construction administration phase. The role requires strong organizational skills, effective communication, and proficiency in software such as Excel, Word, Newforma, and Bluebeam. A proactive approach to process improvement is essential.

Key Responsibilities

• Document project meetings and deliverables
• Track project resources and deadlines using software tools
• Support technical staff with documentation, coordination, and meeting summaries
• Coordinate with other Project Administrators to support team efforts
• Edit and produce complex documents, including proposals, specifications, change orders, and reports; experience with document version control is a plus
• Manage internal and external documents, such as invoices, test reports, and contractual documents
• Maintain the Archive File Database (digital and hardcopy)
• Perform additional administrative duties as assigned

Professional Qualifications

Education: Degree or diploma in administration, project management, or a related field

Experience: 1–3 years in administrative roles, preferably within the A/E or construction industry; familiarity with Bluebeam and Newforma is advantageous

Skills

• Strong client service orientation
• Intermediate to advanced skills in Microsoft Office and Adobe Acrobat; InDesign experience is desirable
• Knowledge of database management
• Excellent communication skills
• Attention to detail and accuracy
• Customer service excellence and professional etiquette
• Fast learner, growth-oriented
• Collaborative team player with the ability to work independently
• Prioritization, multitasking, and focus skills
• Punctuality, dependability, positive attitude

Core Attributes

Creative Mindset: Generate innovative ideas

Proactive Approach: Seek growth and improvement opportunities

Supportive Teamwork: Foster an inclusive, respectful environment

Trusted Advice: Demonstrate integrity and reliability

Lead With Purpose: Empower others to reach their potential

What We Offer

• Inspiring workplace with recognition and development opportunities
• Challenging projects supporting skill growth and career advancement
• Supportive, inclusive team environment
• Financial rewards including performance bonuses and share ownership
• Comprehensive benefits, including a $1,000 Health Care Spending Account
• Maternity and Parental Leave Top-Up
• Future investment through employee ownership and RRSP matching