Project Administrator - Remote / Telecommute

Cynet Systems Inc; Fredericton; Remote; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project Administrator to support their Clinical Information Systems program. This vital role involves coordinating multiple teams to ensure project goals are met efficiently. The successful candidate will assist in maintaining project documentation, facilitate communication among stakeholders, and support project status reporting. The position requires strong organizational skills, the ability to multitask, and proficiency in Microsoft Office 365. If you are passionate about project management and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 3+ years of experience as a Project Administrator.
• Strong proficiency in communication and coordination with stakeholders.

Responsibilities

• Facilitate communication among project team members and stakeholders.
• Maintain project documentation and assist in project reporting.

Skills

Project Administration

Communication Skills

Multitasking

Bilingualism

Education

Post-secondary degree in Business Administration

Healthcare or Information Technology degree

Tools

Microsoft Office 365 Suite

JIRA

Zoom

Job description

Job Description:

The Department requires a Project Administrator for the Clinical Information Systems (CIS) program.

The primary focus of the role is to support multiple teams in planning, executing, and overseeing the successful completion of the project.

They will support communication and coordination among team members, stakeholders, and clients, ensuring that project goals and objectives are met efficiently and effectively.

The Project Administrator will assist in tasks such as maintaining project documentation and system libraries, supporting project resources and end users in administrative tasks, along with other clerical or coordination tasks as required by the project teams.

The work will include a mix of steady state and project-based efforts.

Some after-hours and weekend work may be required, but any overtime or non-business hours work must be approved in advance.

Deliverables:

• Facilitate communication and coordination with project team members, stakeholders at various levels, including clinicians, IT teams, healthcare administrators, and regulatory bodies.
• Assist in maintaining project documentation and system libraries.
• Support project status reporting and governance meeting planning for project Working Groups.
• Report status and progress of activities to project management as required.
• Maintain and update relevant project information in manual and electronic files, including activity schedules, status reports, and correspondence.

Mandate Requirements:

• Post-secondary degree in Business Administration, Healthcare, or Information Technology, or an equivalent combination of education and experience as a Project Administrator (3+ years).
• Availability to start work on or around May 19th, 2025, or earlier if possible.

Scored Requirements:

• Experience supporting large-scale projects in an administrative role.
• Additional points for experience with Healthcare or IT system-related projects (2+ years).
• Proven ability to work independently, collaborate effectively, and engage confidently with team members, subject matter experts, and stakeholders at all levels (2+ years).
• Ability to multitask and support multiple teams and projects simultaneously (2+ years).
• If evaluated within the past 12 months, provide assessment score.
• Proficiency in bilingualism: Strong proficiency.
• Proficiency in Microsoft Office 365 Suite (Excel, Word, PowerPoint, Visio, Outlook, Teams) and Zoom (3+ years).
• Knowledge of JIRA platform for issue and project management (1+ year).
• Experience working in other healthcare authorities or similar environments is a plus.