Project Administrator

Ventana Construction Corporation; Burnaby; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Project Administrator to support diverse construction projects. In this dynamic role, you will provide essential administrative assistance to project teams, ensuring consistency in documentation and effective communication. Your ability to manage multiple tasks and maintain high attention to detail will be critical in helping deliver top-notch service to clients. With a strong emphasis on building relationships, this company fosters a collaborative environment where you can thrive and contribute to exciting projects. Join a team that values professionalism and customer service, and be part of a culture that celebrates success.

Benefits

Competitive salary

Matching RRSP

Extended benefits

Paid vacation

Professional development support

Catered lunch twice a week

Office gym

Group personal training classes

Company-wide social events

Qualifications

• 1-3 years of project administration experience, preferably with a general contractor.
• Excellent writing, proofreading, and editing skills.

Responsibilities

• Providing administrative and coordination assistance to Project Managers.
• Maintaining and tracking approvals on project files and documents.
• Attending meetings and preparing meeting minutes.

Skills

Project Administration

Communication Skills

Time Management

Microsoft Office

Problem Solving

Education

1-3 years of project administration experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position Summary

As a Project Administrator, you will work on a wide range of projects from an administrative perspective, supporting the Project Teams throughout the construction process. You will help ensure that the best possible building and service are delivered to our clients.

Key Responsibilities

• Providing administrative and coordination assistance to the Project Managers and Project Coordinators.
• Maintaining consistency in project documentation for format and content, including editing and proofreading documents.
• Maintaining and tracking approvals on project files, documents (RFI’s, SI’s, Submittals), Letters of Agreements, and contracts.
• Attending meetings and preparing meeting minutes.
• Assisting with creating Operation and Maintenance Manuals.
• Organizing and archiving project documentation.
• Ordering and distributing all construction drawings to appropriate parties.

Success Factors

• The ability to work in a dynamic, fast-paced, deadline-driven environment.
• Excellent interpersonal and communication skills (both written and verbal).
• The ability to build solid, long-lasting relationships.
• The ability to anticipate problems and solve proactively.
• A high attention to detail.
• A high degree of professionalism and maturity.
• Strong time management skills, particularly in prioritizing multiple tasks.
• The ability to learn quickly with high flexibility and adaptability.
• Excellent customer service skills with the ability to respond to problems in a friendly and solution-oriented manner.

Qualifications and Experience

• 1-3 years of project administration experience, preferably with a general contractor.
• Leadership experience and skills are an asset.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Excellent writing, proofreading, and editing skills.
• Must be legally eligible to work in Canada for any employer.

What We Offer

• Competitive salary, plus potential bonus and profit sharing.
• Matching RRSP.
• Extended benefits, Employee Assistance Program, Life Insurance, AD&D, LTD, CI.
• Paid vacation.
• Professional development support.
• Head Office centrally located in Burnaby and transit-accessible.
• Lunch catered to the office twice a week.
• Office gym and group personal training classes.
• Company-wide social events.

We are proud of our culture at Ventana Construction. As a full-service construction partner, our goal is to deliver the best building and service possible. Our philosophy, “Relationships to build on,” emphasizes the importance of building and maintaining strong relationships, which is vital to our success.

Our diverse and dedicated team delivers top-notch client service in a collaborative environment, providing opportunities to work on interesting projects like breweries and recreation complexes. Join us and be proud to say, “We built that.”