Project Administrator

TRS Staffing Solutions; North Vancouver; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project/Contracts Administrator to support their leadership team in a hybrid role. This position involves managing calendars, taking meeting minutes, and ensuring action items are tracked. You'll also serve as a Contracts Administrator, ensuring contracts are properly managed and executed. The ideal candidate will have strong organizational skills, the ability to handle sensitive information, and excellent communication abilities. Join a dynamic team and contribute to strategic projects while enhancing operational efficiency in a collaborative environment.

Qualifications

• 3+ years as an Executive Assistant or similar role supporting senior leadership.
• Proven ability to handle sensitive information confidentially.

Responsibilities

• Act as a liaison between project management and various departments.
• Manage calendars and logistics for meetings.
• Provide critical thinking and problem-solving support.

Skills

Organizational Skills

Multitasking

Communication Skills

Critical Thinking

Problem-Solving

Confidentiality

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

MS Office

Job description

TRS Staffing Solutions has an exciting opportunity for a Project/Contracts Administrator to join our client’s team. This hybrid position will provide support to the leadership team by managing calendars, taking meeting minutes, and ensuring that any action items are tracked and completed. Additionally, the role will involve serving as a Contracts Administrator for half the time.

Job Duties & Responsibilities

Project/Contracts Administrator Responsibilities:

• Act as a liaison between the project management team and various departments.
• Ensure contracts are properly managed and executed.
• Escalate requests and assertively manage contract-related issues.
• Provide critical thinking and problem-solving support for contract administration.

Executive Assistant Responsibilities:

• Plan and organize internal company events and distribute branded merchandise.
• Manage and prioritize the leadership team’s email communications.
• Oversee office supplies and resource management to ensure efficiency.
• Record key points, decisions, and outcomes during meetings.
• Assist with documentation for insurance policies and business licenses.
• Support strategic projects, daily operations, and process improvements while maintaining confidentiality.
• Prepare documents, reports, and presentations for meetings.
• Coordinate cross-departmental initiatives to ensure smooth collaboration.
• Organize and prioritize calendars for the leadership team.
• Manage logistics for meetings, including venues and catering.

Requirements:

• 3+ years as an Executive Assistant or similar role supporting senior leadership.
• Bachelor’s degree in Business Administration, Communications, or a related field is an asset.
• Proven ability to handle sensitive information confidentially.
• Strong organizational and multitasking abilities; adaptive to tight deadlines and changing priorities.
• Exceptional writing skills for professional communications.
• Strong interpersonal and verbal communication skills for stakeholder interactions.
• Valid BC Driver’s License and vehicle.
• Technical competence and computer literacy in MS Office suites.
• Critical thinking and excellent soft skills are essential.
• Initiative, preparedness, and problem-solving abilities are crucial.
• Comfortable escalating requests and assertive in their approach.

To apply for this position, please send your Word formatted resume to [e-mail].

We thank all applicants for their interest. However, only those selected for interviews will be contacted. TRS is an equal opportunity company.

TRS Staffing Solutions (Canada) Inc. specializes in supplying engineers, designers, project managers, and other technical and professional services personnel to a broad spectrum of industries worldwide.