Project Administrator, Staff

M.C. Dean, Inc.; Richmond; On-site; CAD 50,000 - 80,000; Full time

Job summary

A forward-thinking company is seeking a Project Administrator to support Program Management in various business and contractual tasks. This role involves maintaining project documentation, ensuring compliance with contract requirements, and assisting in the preparation of reports and proposals. The ideal candidate will possess strong technical writing skills and excellent organizational abilities, thriving in a fast-paced environment. This opportunity offers the chance to contribute to significant projects while collaborating with a dynamic team, making it an exciting prospect for those looking to grow in their career.

Qualifications

• 4+ years of experience in a technical field with strong writing and editing skills.
• Proven ability to manage multiple projects and meet deadlines with attention to detail.
• Experience in contract administration and proposal preparation.

Responsibilities

• Maintain documentation and ensure compliance with contract requirements.
• Prepare and monitor project deliverables and reports.
• Assist in organizing project meetings and prepare necessary materials.

Skills

Technical Writing

Document Production

Organizational Skills

Communication Skills

Problem Solving

Multitasking

Education

Bachelor's Degree in Communications

Bachelor's Degree in Business

Bachelor's Degree in English

Tools

Microsoft Office Suite

Microsoft SharePoint

Adobe Acrobat Professional

Adobe Creative Suite

Microsoft Visio

Microsoft Project

Job description

Overview

The Project Administrator will work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues

Responsibilities

• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and perform all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
• Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
• Assist Program Manager in preparation of monthly reports and other financial reports.
• Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.
  
  

Qualifications

• A minimum of 4+ years of business experience with proven experience in a technical field
• Bachelor's degree in Communications, Business, Education, English, or related field preferred.
• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective leader with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.
  
  

Beneficial Skills

• Microsoft SharePoint, Visio, and Project.
• Adobe software, including Acrobat Professional, Creative Suite
• Federal and DoD contract experience. Some U.S. Government acquisitions experience.
• Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC).
• Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies.
  
  

Abilities

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.