Project Administration Coordinator - Industrial

Pomerleau; Granby; Hybrid; CAD 52,000 - 75,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

4 weeks of vacation from day one

Transit pass reimbursement

Job summary

Pomerleau in Canada is seeking a Project Administration Coordinator within the Industrial team to support project groups with essential admin tasks. You will manage documentation, schedules, and resource coordination on large-scale building and infrastructure projects.

Responsibilities include updating delivery slips, timesheets, daily reports, Procore uploads, meeting minutes, dashboards, and client reports. Hybrid work model; 4 weeks vacation; RRSP; stock options.

Qualifications

• College diploma in office administration or equivalent.
• 3–5 years of relevant experience in a similar role.
• Familiar with Procore, HoloBuilder and management platforms.
• Proficient with the Microsoft Office suite.

Responsibilities

• Administrative management and documentation including delivery slips and work orders.
• Collect, validate and organize timesheets per project conditions.
• Upload daily reports and documents to Procore and maintain kickoff docs.
• Update dashboards and assist the project controls team.
• Prepare weekly and monthly client reports and meeting minutes.
• Support procurement, payments and site coordination tasks.
• Maintain inventory of office equipment and site photos.

Skills

Project administration

Documentation management

Meeting planning

Client reporting

Education

College diploma in office administration

Tools

Procore

HoloBuilder

Microsoft Office

Job description

Ready to build your career? We want to hear from you.

As a Project Administration Coordinator working in the Industrial team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What you will do

Administrative Management and Documentation

• Manage delivery slips and work orders in accordance with the project’s general conditions.
• Collect, validate, and organize timesheets in line with the project’s general conditions.
• Verify document coding and ensure compliance.
• Upload daily reports, work orders, delivery slips, and other relevant documents to Procore.
• Maintain up-to-date standard documents used for kickoff meetings with subcontractors.
• Update dashboards used for project administrative tracking.
• Support the project controls team.
• Contribute to the preparation of weekly and monthly reports for the client.

Procurement, Orders, and Payments

• Prepare certain purchase requests and follow up on orders.
• Support the verification of payment applications from certain subcontractors (DDP).

Site Coordination Support

• Participate in the daily organization of the Planning of the Day (POD).
• Assist with meeting planning (logistics, invitations, document preparation).
• Prepare selected meeting minutes.

Logistics, Inventory, and Visual Tracking

• Maintain inventory of office equipment and administrative supplies.
• Maintain the site cafeteria inventory.
• Produce weekly photo reports.
• Update site photos weekly in the HoloBuilder software.

This role could be for you if you have

• A college diploma in office administration, or an equivalent combination of education and industry experience.
• 3-5 years of relevant experience in a similar role.
• Comfortable using technology tools and management platforms (e.g., Procore, HoloBuilder).
• Proficient with the Microsoft Office suite.

Additional assets:

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.