Project Administrative Assistant

Pomerleau; Montreal; Hybrid; CAD 52,000 - 70,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement — get to工作

Minimum 4 weeks of vacation from day 1

Job summary

Pomerleau is seeking an experienced Project Administrative Assistant to support the Building Operations team on large-scale projects. You will help manage project documentation, schedules, and resources, ensuring accurate communication across team members and clients.

The role emphasizes detail orientation, invoicing coordination, and use of Procore, with a hybrid work model and opportunities for growth within Canada's leading construction firm.

Qualifications

• 5+ years’ administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent experience.
• Proficient with MS Office suite.

Responsibilities

• Communicate with team members, trade partners, consultants and clients to provide excellent client service.
• Maintain project documentation using internal systems.
• Draft contract award letters and key project documents.
• Ensure information is updated and distributed accurately.
• Maintain shop drawings, RFIs, POs, change notices, and completion docs.
• Update project presentations as needed.
• Handle project invoicing and coordinate with Accounts Payable.

Skills

Administrative experience

MS Office

Procore

Education

College Diploma in Office Administration

Tools

Procore

Job description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What you will do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilise your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have

• 5+ years’ administrative experience working in a fast-paced environment.
• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with MS Office suite.

Additional Assets Include

• Previous knowledge of the construction industry.
• Experience working with Procore.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.