Program Assistant, School of Health & Life Sciences

NAIT (Northern Alberta Institute of Technology); Edmonton; On-site; CAD 48,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

NAIT in Edmonton seeks a dedicated Administrative Support IV to provide frontline assistance to the School of Health and Life Sciences. The role involves handling inquiries, maintaining records, and supporting program staff and students in a fast-paced environment.

Ideal candidates possess an education credential in a related field and administrative experience, with strong Microsoft Office skills and familiarity with PeopleSoft.

Qualifications

• High School Diploma or equivalent is required.
• Certificate or Diploma in a related field is preferred.
• Experience in an administrative role is advantageous.

Responsibilities

• Prepare office correspondence and data reports using Microsoft Office Suite, email, and program-specific software.
• Assist the program and department in coordinating and completing projects.
• Provide administrative support for standing program and department meetings.
• Manage and maintain program records (electronic and paper).
• Create, review, and revise program materials; prepare reports and documents as requested.
• Support student selection and enrolment management strategies using Campus Solutions.
• Assist with annual tasks for compliance requirements for program accreditation.
• Plan and organize school, department, and program-specific events.
• Maintain office equipment (printers and photocopier).
• Program responsibilities as assigned.
• General office and front desk duties.

Skills

Willingness to Learn

Adaptability

Self-Starter

Tech Enthusiast

Team Player

Strong Organizational Skills

Effective Problem-Solving

Education

High School Diploma or equivalent

Certificate OR Diploma in a related field

Tools

PeopleSoft

Job description

Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

Important Application Deadline Notice: Please note that Workday closes job postings at 11:59pm MST on the day before the posting end date listed above. To ensure your application is received, submit no later than 11:59pm MST the day prior to the posting end date.

Internal NAIT Employees: Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

Please Note: This is a temporary position ending on or before June 25, 2027, with the possibility of extension.

The School of Health and Life Sciences is looking for a self-motivated individual with a great attitude to provide administrative support for the school’s leadership and program staff. As the successful candidate, you will be confident in working independently and interacting with staff, students and other stakeholders. You will exercise good judgment, have the ability to adapt to change and be skilled in multi-tasking in a fast-paced environment. Strong time-management skills and an aptitude for flexibility and life-long learning will be necessary; as will, excellent communication and interpersonal abilities.

The Program Assistant is often the first point of contact for prospective and returning students in the program. The Program Assistant responds to inquiries from students including admission requirements, course offerings, pre-requisites, enrolment procedures, tuition and program fees, academic and student service information, and is responsible for specific tasks within these areas.

Key Responsibilities

• Prepare office correspondence and data reports using Microsoft Office Suite, electronic mail system, and/or to program-specific software.
• Assist the program and department in coordinating and completing projects.
• Provide administrative support for standing program and department meetings.
• Manage and maintain program records (electronic and paper)
• Create, review, and revise program materials; prepare reports and documents as requested.
• Support student selection and enrolment management strategies using Campus Solutions
• Assist with annual tasks for compliance requirements for program accreditation.
• Plan and organize school, department, and program-specific events.
• Maintain office equipment (printers and photocopier)
• Program responsibilities as assigned.
• General office and front desk duties.

Skills & Abilities

• Willingness to Learn: Embrace the opportunity to constantly expand your knowledge base through continuous learning and attend training sessions and workshops to enhance.
• Adaptability: Be ready to pivot daily and take on new challenges with the team.
• Self-Starter: Demonstrate a proactive attitude and a strong sense of ownership. Initiate projects and identify opportunities for improvement and innovative solutions.
• Tech Enthusiast: Exhibit a passion for technology and a thirst for knowledge. Explore emerging technologies, experiment with new tools and share insights with the team.
• Team Player: Collaborate effectively with cross-functional teams. Be an outward-facing representative of our programs, fostering positive relationships with staff, students and stakeholders.
• Strong Organizational Skills: Exhibit effective time management, prioritization, attention to detail, and organizational skills. Advanced Microsoft Office Suite product knowledge is required.
• Effective Problem-Solving Skills: Demonstrate the ability to analyze and solve complex challenges.

Qualifications

• High School Diploma or equivalent
• Certificate OR Diploma in a related field
• Experience in an administrative role.
• Experience with PeopleSoft would be an asset.
• Equivalencies for required qualifications may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification – Administrative Support IV

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration: Refer to salary range noted on this posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $48,360.93 - $62,439.18

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at [e-mail].