Operations Administrative Assistant, School of Construction and Building Sciences

NAIT International; Edmonton; Hybrid; CAD 53,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits

Flexible work arrangements

Job summary

NAIT's School of Construction and Building Sciences seeks an Operations Administrative Assistant to support the Associate Dean with operational activities, including finance, scheduling, HR, contracts, IWAS, timesheets, payroll and attendance. The role coordinates meetings, manages calendars, and supports budgets and recruitment.

This full-time, hybrid position at the Main Campus in Edmonton requires strong organizational skills, Excel/Word/PowerPoint proficiency, and the ability to work with

Qualifications

• High school diploma or equivalent; related post-secondary certificate/diploma.
• Three years of related experience; equivalencies may be considered.
• Experience with student administration and finance systems preferred.

Responsibilities

• Assist the Associate Dean with operational activities including finance, scheduling, HR, contracts, and payroll.
• Coordinate meetings, agendas, calendars, minutes and notices; manage calendars.
• Monitor incomes and expenditures; support recruitment, orientation and onboarding.
• Prepare operating and capital resource reports and assist program/staff/students.
• Support facility operations related to program delivery and marketing/recruitment efforts.

Skills

Interpersonal skills

Organizational skills

Time management

MS Office proficiency

Policy awareness

Budget awareness

Student administration systems

Education

High school diploma or equivalent

Related post-secondary certificate/diploma

Job description

## Operations Administrative Assistant, School of Construction and Building SciencesApply: Hybrid: Main Campus: Full time: Posted Yesterday: End Date: September 21, 2026 (9 days left to apply): JR100825**Ready to start your next chapter with NAIT?**At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.**Important Application Deadline Notice**Please note that Workday closes job postings at **11:59pm MST on the day before the posting end date** listed above.To ensure your application is received, submit **no later than 11:59pm MST the day prior** to the posting end date.**Internal NAIT Employees**Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the **NAIT Jobs Hub** rather than the external career site.**Please Note: This posting will be used to fill two positions.**The School of Construction and Building Sciences is currently recruiting for two full-time administrative support position to support the Associate Dean with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:**Key Responsibilities*** Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.* Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.* Gathers and reports student numbers to ensure targets are met through admissions.* Assists with the development and implementation of marketing, recruitment, and retention strategies.* Assists with Human Resources recruitment, employment, performance, and orientation of personnel;* Assists with the preparation of operating and capital resources for the department.* Monitors department incomes and expenditure budgets.* Supports new staff members (orientation, key requisitions, office space, etc.).* Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.* Researches and prepares various forms of information.* Prepares reports and organizes and tracks information.* Supports all portfolio programs, staff, and students.* Supports facility operations related to program delivery.**Skills & Abilities*** Excellent interpersonal and communication skills* Strong organizational and time management skills* Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams)* Awareness of policies, guidelines, and procedures that impact departments.* Awareness of budget-related processes* Awareness of student administration and finance systems.**Qualifications*** High school diploma or equivalent.* Related post-secondary certificate or diploma.* Minimum of three years related experience.* Equivalencies may be considered.Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).**Classification – Administrative Support V***This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.***Remuneration**Refer to salary range noted on this posting, plus a comprehensive benefits package.The compensation range for this job posting is : $52,731.69 - $68,242.40NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams. **About NAIT**We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability. People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s. NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada. NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at [e-mail]. **Please submit a resume and cover letter to be considered for this opportunity.**