Operations Administrative Assistant, Souch Campus

NAIT (Northern Alberta Institute of Technology); Edmonton; On-site; CAD 53,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits package

Flexible work arrangements

Job summary

NAIT in Edmonton is seeking an Administrative Support V to assist the School of Manufacturing and Automation. The role covers finance, scheduling, HR, contracts, payroll, and data reporting to support department operations.

Ideal candidates have a minimum of three years in admin support, post-secondary experience, and strong MS Office skills. The position offers a comprehensive benefits package and a flexible work environment, with campus-based duties.

Qualifications

• High school diploma or equivalent.
• Related post-secondary certificate or diploma preferred.
• Minimum of three years of related experience in administrative support.
• Experience in post-secondary administration or supporting senior leadership is an asset.
• Equivalencies may be considered.

Responsibilities

• Assists the Associate Dean with operational activities in finance, scheduling, HR, contracts, IWAS, timesheets, payroll and attendance.
• Coordinates with administrative staff to improve efficiencies in support of department and school activities.
• Gathers and reports data on student numbers to meet admissions targets.
• Supports development and implementation of marketing, recruitment and retention strategies.
• Supports HR activities including recruitment, onboarding, performance tracking and orientation.
• Assists with preparation and monitoring of operating and capital budgets and tracks department finances.
• Coordinates special projects led by the Associate Dean and ensures timely execution.
• Supports new staff with orientation, space and resource setup; plans department events.
• Coordinates meetings, agendas, itineraries and calendars; liaises with stakeholders.
• Prepares reports and maintains department documentation; supports facilities operations.

Skills

Interpersonal communication

Organizational skills

Attention to detail

Problem-solving

MS Office proficiency

Confidential handling

Education

High school diploma or equivalent

Related post-secondary certificate or diploma

Tools

Excel

Word

PowerPoint

Access

Teams

Job description

Ready to start your next chapter with NAIT?

At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

Important Application Deadline Notice

Please note that Workday closes job postings at 11:59pm MST on the day before the posting end date listed above.

To ensure your application is received, submit no later than 11:59pm MST the day prior to the posting end date.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

Please Note: This is a temporary position, ending on or before December 31, 2026, with the possibility of extension.

The School of Manufacturing and Automation is currently recruiting for a full-time temporary administrative support position to support at our Souch Campus with operational activities. The Operations Administrative Assistant carries out a variety of responsibilities to ensure smooth operation of the department as follows:

Key Responsibilities

• Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, and attendance management.
• Coordinates and collaborates with all levels of administrative professionals on improving administrative efficiencies in support of department and school activities.
• Gathers, analyzes, and reports data on student numbers to ensure admissions targets are met.
• Assists with the development and implementation of marketing, recruitment, and retention strategies.
• Supports Human Resources activities, including recruitment, onboarding, performance tracking, and orientation of personnel.
• Assists with the preparation and monitoring of operating and capital resource budgets.
• Tracks and monitors department incomes and expenditures, ensuring alignment with budget forecasts.
• Coordinates special projects and initiatives led by the Associate Dean, ensuring timely execution and follow-up.
• Supports new staff members with orientation, key requisitions, office space, and resource setup.
• Plans and organizes department events, including faculty development sessions and student engagement activities.
• Coordinates meetings, including preparing agendas, itineraries, meeting notices, and related materials; manages the Associate Dean’s calendar.
• Acts as a liaison with internal and external stakeholders to ensure effective communication and collaboration.
• Prepares various reports, organizes and tracks information, and maintains department documentation.
• Supports facility operations related to program delivery.

Skills & Abilities

• Excellent interpersonal and communication skills.
• Strong organizational and time management skills.
• High attention to detail and accuracy in financial tracking and reporting.
• Adaptability and problem-solving skills in a fast-paced environment.
• Proficient with MS Office Suite (Excel, Word, PowerPoint, Access, Teams) and other administrative systems.
• Familiarity with policies, guidelines, and procedures that impact department operations.
• Awareness of budget-related processes and student administration systems.
• Ability to exercise professionalism and discretion when handling confidential matters.

Qualifications

• High school diploma or equivalent.
• Related post-secondary certificate or diploma preferred.
• Minimum of three years of related experience in administrative support roles.
• Experience in post-secondary administration or supporting senior leadership is an asset.
• Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification – Administrative Support V

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration

Refer to salary range noted on this posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $52,731.69 - $68,242.40

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations, please connect with us at [e-mail].