Program Administrative Assistant, Healthcare Operations

Providence Health Care; Vancouver; Vor Ort; CAD 35.000 - 46.000; Vollzeit

Zusammenfassung

Providence Health Care in Vancouver is seeking a Program Administrative Assistant for Long Term Care to provide comprehensive administrative support to program and operational leaders, manage calendars, correspondence, and records, and help ensure smooth patient care services.

This onsite role requires strong MS Office skills, minutes transcription, and the ability to handle multiple priorities with minimal supervision.

Qualifikationen

• High School Diploma
• Completion of a recognized secretarial or business program
• Three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.

Aufgaben

• Provide administrative support to Program Directors, Physician Leaders, and Operations Leaders including calendars, correspondence, office operations, records, filing, and priority communications.
• Coordinate meetings, events and leadership activities; prepare agendas and minutes, arrange venues, catering, equipment, and ensure follow-up actions.
• Prepare and manage reports, presentations, databases, and program documentation to support decision-making, projects, data analysis, and initiatives.
• Support confidential operational and human resources processes including recruitment activities, interview coordination, employee documentation, medical-legal correspondence, labor relations matters, and physician billing administration.
• Assist with program planning, financial and project management by processing invoices, supporting capital planning and renovations, maintaining on-call rosters, coordinating stakeholder communications.

Kenntnisse

Multitasking

Interpersonal skills

Written communication

Prioritization

Self-management

Typing 60 WPM

Minutes transcription

MS Office Suite

MS Visio

Web publishing

Bookkeeping basics

Ausbildung

High School Diploma

Secretarial/business program

Tools

Microsoft Office

MS Visio

Web publishing software

Jobbeschreibung

Providence Health Care in Vancouver is seeking a Program Administrative Assistant for Long Term Care to provide comprehensive administrative support to program and operational leaders, manage calendars, correspondence, and records, and help ensure smooth patient care services.

This onsite role requires strong MS Office skills, minutes transcription, and the ability to handle multiple priorities with minimal supervision.