Healthcare Program Admin Coordinator

Providence Health Care; Vancouver; On-site; CAD 35,000 - 46,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Inclusive culture

Job summary

Providence Health Care in Vancouver is seeking a Program Administrative Assistant to provide administrative support to program and operational leaders ensuring efficient patient care services.

You will coordinate confidential communications, prepare reports and presentations, manage information and records, and support organizational initiatives in a fast-paced, collaborative environment.

Qualifications

• Education and experience as listed above is required.
• 3–5 years of recent related experience or equivalent.
• Proficiency with MS Office and clerical software.

Responsibilities

• Provide comprehensive administrative support to program directors, physician leaders, and operations leaders by managing calendars, correspondence, office operations, records, filing systems, and priority communications.
• Coordinate meetings, events, and leadership activities by scheduling appointments, preparing agendas and minutes, arranging venues, catering, equipment, and ensuring follow-up actions are completed.
• Prepare and manage reports, presentations, databases, and program documentation using software tools to support decision-making, projects, data analysis, and organizational initiatives.
• Support confidential operational and human resources processes including recruitment activities, interview coordination, employee documentation, medical-legal correspondence, labor relations matters, and physician billing administration.
• Assist with program planning, financial, and project management activities by processing invoices, supporting capital planning and renovations, maintaining on-call rosters, coordinating stakeholder communications, and contributing to key program and organizational projects.
• Performs other related duties as assigned.

Skills

Multi-tasking

Interpersonal skills

Written and verbal communication

Prioritization and time management

Independent work

60 WPM typing

Minute taking

Microsoft Office Suite

Bookkeeping basics

Education

High School Diploma

Secretarial or business program certificate

3–5 years related experience

Tools

Excel

Access

PowerPoint

Outlook

MS Visio

Web publishing

Job description

Providence Health Care in Vancouver is seeking a Program Administrative Assistant to provide administrative support to program and operational leaders ensuring efficient patient care services.

You will coordinate confidential communications, prepare reports and presentations, manage information and records, and support organizational initiatives in a fast-paced, collaborative environment.