Impactful Program Assistant, Learning & Capability

Health Quality BC; Vancouver; On-site; CAD 49,000 - 65,000; Full time

Job summary

Health Quality BC in Vancouver is seeking a Program Assistant to support the Learning & Capability department. The position involves coordinating administrative tasks, assisting in learning events, and working with HQBC staff and external partners to ensure smooth delivery.

You will manage calendars, arrange travel, prepare documents, help with budgets and expenditures, process HR and Finance information, and provide project support.

Qualifications

• Grade 12 plus graduation from a formal secretarial program and three years related experience.
• Ability to work independently and collaboratively, adapt to changing priorities.
• Advanced use of Microsoft Office for word processing, spreadsheets and presentations.
• Excellent written and verbal communication; strong organization and time management.

Responsibilities

• Maintain an up-to-date Leader calendar and arrange travel and accommodations.
• Respond to inquiries and coordinate internal and external communications.
• Create and format documents, prepare minutes, and manage agendas.
• Assist in budget development, monitor expenditures, and process invoices and reimbursements.
• Process eForms, timekeeping, and liaise with Finance, Payroll and HR.
• Provide project support and analyze data to inform policies and procedures.

Skills

Microsoft Office

Typing 60 wpm

Communication skills

Time management

Interpersonal skills

Minute taking

Education

Grade 12 and formal secretarial program

Job description

Health Quality BC in Vancouver is seeking a Program Assistant to support the Learning & Capability department. The position involves coordinating administrative tasks, assisting in learning events, and working with HQBC staff and external partners to ensure smooth delivery.

You will manage calendars, arrange travel, prepare documents, help with budgets and expenditures, process HR and Finance information, and provide project support.