Program Administrative Assistant, Long Term Care Regular Full-Time Days Youville Residence Management/Non Union

Providence Health Care; Vancouver; Sur place; CAD 35 000 - 46 000; Plein temps

Résumé du poste

Providence Health Care in Vancouver is seeking a Program Administrative Assistant for Long Term Care to provide comprehensive administrative support to program and operational leaders, manage calendars, correspondence, and records, and help ensure smooth patient care services.

This onsite role requires strong MS Office skills, minutes transcription, and the ability to handle multiple priorities with minimal supervision.

Qualifications

• High School Diploma
• Completion of a recognized secretarial or business program
• Three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.

Responsabilités

• Provide administrative support to Program Directors, Physician Leaders, and Operations Leaders including calendars, correspondence, office operations, records, filing, and priority communications.
• Coordinate meetings, events and leadership activities; prepare agendas and minutes, arrange venues, catering, equipment, and ensure follow-up actions.
• Prepare and manage reports, presentations, databases, and program documentation to support decision-making, projects, data analysis, and initiatives.
• Support confidential operational and human resources processes including recruitment activities, interview coordination, employee documentation, medical-legal correspondence, labor relations matters, and physician billing administration.
• Assist with program planning, financial and project management by processing invoices, supporting capital planning and renovations, maintaining on-call rosters, coordinating stakeholder communications.

Connaissances

Multitasking

Interpersonal skills

Written communication

Prioritization

Self-management

Typing 60 WPM

Minutes transcription

MS Office Suite

MS Visio

Web publishing

Bookkeeping basics

Formation

High School Diploma

Secretarial/business program

Outils

Microsoft Office

MS Visio

Web publishing software

Description du poste

Program Administrative Assistant, Long Term Care

• PHC multi-site: Honoria Conway
• LMC multi-site:
• Categories: Management/Non Union
• Max hourly: 33.15 CAD
• Salary grade: 03
• Employment type: Regular Full-Time
• Rotation: Days
• FTE: 1.00
• Schedule:
• Union: 970
• Labour agreement: EXCL
• Dual RN/RPN (BCNU/HSA) Posting:

Role Snapshot

• Req ID: 66982
• Location: Vancouver
• Work site: Youville Residence
• Primary site: Youville Residence - 4950 Heather St Vancouver, British Columbia V5Z3L9 Canada
• PHC multi-site: Honoria Conway
• LMC multi-site:
• Work model: Onsite
• Categories: Management/Non Union
• Min hourly: 25.26 CAD
• Max hourly: 33.15 CAD
• Salary grade: 03
• Employment type: Regular Full-Time
• Rotation: Days
• FTE: 1.00
• Schedule:
• Union: 970
• Labour agreement: EXCL
• Dual RN/RPN (BCNU/HSA) Posting:

Note

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be required

Note

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be required

What You Will Do

Summary

Join a dynamic healthcare team where your organizational expertise and attention to detail will make a meaningful impact. As a Program Administrative Assistant, you will provide comprehensive administrative support to program and operational leaders, helping ensure the smooth delivery of patient care services. In this fast-paced and collaborative role, you will coordinate confidential communications, prepare reports and presentations, manage information and records, and support key organizational initiatives. Working alongside a dedicated team of administrative professionals, you will play an essential role in keeping operations running efficiently while contributing to the success of important healthcare programs and projects.

What You Bring

Education

• High School Diploma
• Completion of a recognized secretarial or business program
• Three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.

Skills and Abilities

• Ability to handle multiple complex and competing priorities.
• Effective interpersonal skills and ability to maintain harmonious working relationships with others.
• Ability to communicate effectively both verbally and in writing.
• Ability to set priorities and meet deadlines.
• Ability to work with minimal supervision.
• Ability to keyboard at 60 WPM.
• Ability to take and transcribe minutes of meetings.
• Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g. Excel, Access, PowerPoint, Outlook), related databases and the Internet. Knowledge and use of MS Visio and web publishing software would be an asset.
• Working knowledge of basic bookkeeping/accounting procedures and concepts.

What We Offer

A competitive salary: The salary range for this position is $25.26/hr to $33.15/hr, depending on experience.

Growth opportunities: We welcome individuals at all stages of their careers, offering opportunities for professional development and growth.

Inclusive culture: We respect the diversity, dignity, and interdependence of all individuals. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents

Your Day-To-Day

• Provide comprehensive administrative support to Program Directors, Physician Leaders, and Operations Leaders by managing calendars, correspondence, office operations, records, filing systems, and priority communications.
• Coordinate meetings, events, and leadership activities by scheduling appointments, preparing agendas and minutes, arranging venues, catering, equipment, and ensuring all follow-up actions are completed.
• Prepare and manage reports, presentations, databases, and program documentation using a variety of software tools to support decision-making, projects, data analysis, and organizational initiatives.
• Support confidential operational and human resources processes including recruitment activities, interview coordination, employee documentation, medical-legal correspondence, labor relations matters, and physician billing administration.
• Assist with program planning, financial, and project management activities by processing invoices and expenditures, supporting capital planning and renovations, maintaining on-call rosters, coordinating stakeholder communications, and contributing to key program and organizational projects.
• Performs other related duties as assigned.

We acknowledge that Providence Health Care and the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.