Procurement Specialist

Irving Oil Ltd.; New Brunswick; On-site; CAD 66,000 - 88,000; Full time

Benefits offered by this job

Annual bonus plan

Pension plan

Parking allowance

Flexible Benefits Plan

Paid Vacation

Wellness allowance

Volunteer day / donation matching

Job summary

Irving Oil Ltd. is seeking a Procurement Specialist to join the Supply Management team. You will provide administrative and coordination support to help ensure smooth day-to-day operations, prioritizing a high volume of requests across the team.

Collaboration, effective communication, and timely delivery are essential. The role offers on-site work in a modern office, a competitive compensation package with annual bonus, pension, and parking, flexible benefits, paid vacation, wellness perks, and

Qualifications

• 3-5 years of experience in an Administrative or related role.
• Post-secondary education in business or equivalent work experience.
• Strong knowledge of Microsoft 365 applications, particularly Excel, PowerPoint, and SharePoint.
• Knowledge of Oracle, MyTrack and Inspyrus is considered an asset.

Responsibilities

• Provide administrative support, including project coordination, onboarding support, report preparation, invoice processing, scheduling, document management, and maintaining project timelines.
• Prepare and distribute agendas and action items; ensure all stakeholders and documentation required are available.
• Follow-up on requests for information and any actions required for outstanding items.
• Maintain understanding of relationships between business units; prepare reports and support/coordinate special projects.
• Coordinate travel arrangements for Senior Leaders, Executives, team members, and external candidates.
• Partner with other Administrative and Executive Assistants to support the broader business, align on priorities and improve processes.
• Organize team events and coordinate tech needs with Building Operations and IT.
• Complete other administrative support activities as required.

Skills

Communication

Time management

Organization

Independence

Interpersonal skills

Influence others

Action-oriented

Education

Post-secondary education in business

Tools

Microsoft 365

Excel

PowerPoint

SharePoint

Oracle

MyTrack

Inspyrus

Job description

As a Procurement Specialist within our Supply Management team, you will provide administrative and coordination support to help ensure the smooth day-to-day operation of the organization. Your goal will be to prioritize and keep the team well organized with a large volume of requests and inquiries across the team. Your success will be highlighted through your ability to work collaboratively, communicate effectively, and deliver timely results.

What We Offer

• Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program

Your Responsibilities

• Provide administrative support, including project coordination, onboarding support, report preparation, invoice processing, scheduling, document management, and maintaining project timelines
• Prepare and distribute agendas and action items; ensure all stakeholders and documentation required are available
• Follow-up on requests for information and any actions required for outstanding items
• Maintain a good understanding of the relationships between various business units and functions in the company, prepare reports, maintain informational documents, and support/coordinate special projects
• Coordinate travel arrangements for Senior Leaders, Executives, team members, and external candidates
• Partner with other Administrative and Executive Assistants to support the broader business, align on priorities and improve processes
• Organize team events, and partner with Building Operations and IT for tech requirements (i.e. Booking a room, catering, visitor information)
• Complete other administrative support activities as required

Your Skills

• Excellent communication, both oral and written
• Excellent time management, organizational, and planning skills
• Ability to manage multiple competing priorities
• Ability to work independently and take initiative
• Strong interpersonal skills
• Ability to influence others
• Action-oriented

Your Experience

• 3-5 years of experience in an Administrative or related role
• Post secondary education in the field of business, or equivalent work experience
• Strong knowledge of Microsoft 365 applications, particularly Excel, PowerPoint, and SharePoint
• Knowledge of Oracle, MyTrack and Inspyrus is considered an asset

The expected annual salary range for this position is $66,267 - $87,804. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100years, our commitment to doing good business has been grounded in our commitment to people – to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.