Procurement & Administrative Coordinator

Irving Oil; New Brunswick; On-site; CAD 66,000 - 88,000; Full time

Benefits offered by this job

Fitness facility

Onsite nurse

Café on site

Bonus plan

Pension plan

Parking allowance

Flexible benefits

Paid vacation with buy option

Wellness allowance

Volunteer days

Donation matching

Job summary

Irving Oil is seeking a Procurement Specialist to support the Supply Management team with administrative and coordination duties. You will prioritize a high volume of requests, manage timelines, and work closely with executives to ensure smooth day-to-day operations, travel arrangements, and reporting.

The role emphasizes collaboration across units, strong communication, and timely delivery of tasks. The company offers a comprehensive benefits package and opportunities for professional growth

Qualifications

• 3-5 years of experience in an Administrative or related role.
• Post-secondary education in business or equivalent work experience.
• Strong knowledge of Microsoft 365 applications, particularly Excel, PowerPoint, and SharePoint.
• Knowledge of Oracle, MyTrack and Inspyrus is a plus.

Responsibilities

• Provide administrative support, including project coordination, onboarding support, report preparation, invoice processing, scheduling, document management, and maintaining project timelines.
• Prepare and distribute agendas and action items; ensure stakeholders and documentation are available.
• Follow up on information requests and actions for outstanding items.
• Coordinate travel for Senior Leaders, Executives, team members, and external candidates.
• Partner with Administrative and Executive Assistants to support broader business and improve processes.
• Organize team events and coordinate with Building Operations and IT for tech requirements.

Skills

Communication

Time management

Organization

Prioritization

Independence

Interpersonal skills

Influence

Action-oriented

Education

Post-secondary business education

Equivalent work experience

Tools

Microsoft 365

Excel

PowerPoint

SharePoint

Oracle

MyTrack

Inspyrus

Job description

Irving Oil is seeking a Procurement Specialist to support the Supply Management team with administrative and coordination duties. You will prioritize a high volume of requests, manage timelines, and work closely with executives to ensure smooth day-to-day operations, travel arrangements, and reporting.

The role emphasizes collaboration across units, strong communication, and timely delivery of tasks. The company offers a comprehensive benefits package and opportunities for professional growth