Procurement Specialist

Irving Oil; New Brunswick; On-site; CAD 66,000 - 88,000; Full time

Benefits offered by this job

Fitness facility

Onsite nurse

Café on site

Bonus plan

Pension plan

Parking allowance

Flexible benefits

Paid vacation with buy option

Wellness allowance

Volunteer days

Donation matching

Job summary

Irving Oil is seeking a Procurement Specialist to support the Supply Management team with administrative and coordination duties. You will prioritize a high volume of requests, manage timelines, and work closely with executives to ensure smooth day-to-day operations, travel arrangements, and reporting.

The role emphasizes collaboration across units, strong communication, and timely delivery of tasks. The company offers a comprehensive benefits package and opportunities for professional growth

Qualifications

• 3-5 years of experience in an Administrative or related role.
• Post-secondary education in business or equivalent work experience.
• Strong knowledge of Microsoft 365 applications, particularly Excel, PowerPoint, and SharePoint.
• Knowledge of Oracle, MyTrack and Inspyrus is a plus.

Responsibilities

• Provide administrative support, including project coordination, onboarding support, report preparation, invoice processing, scheduling, document management, and maintaining project timelines.
• Prepare and distribute agendas and action items; ensure stakeholders and documentation are available.
• Follow up on information requests and actions for outstanding items.
• Coordinate travel for Senior Leaders, Executives, team members, and external candidates.
• Partner with Administrative and Executive Assistants to support broader business and improve processes.
• Organize team events and coordinate with Building Operations and IT for tech requirements.

Skills

Communication

Time management

Organization

Prioritization

Independence

Interpersonal skills

Influence

Action-oriented

Education

Post-secondary business education

Equivalent work experience

Tools

Microsoft 365

Excel

PowerPoint

SharePoint

Oracle

MyTrack

Inspyrus

Job description

As a Procurement Specialist within our Supply Management team, you will provide administrative and coordination support to help ensure the smooth day-to-day operation of the organization. Your goal will be to prioritize and keep the team well organized with a large volume of requests and inquiries across the team. Your success will be highlighted through your ability to work collaboratively, communicate effectively, and deliver timely results.

If you are interested in this exciting opportunity with Irving Oil, please apply by November 20, 2026.

What We Offer

• Work Environment – Work onsite in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities and a donation matching program

Your Responsibilities

• Provide administrative support, including project coordination, onboarding support, report preparation, invoice processing, scheduling, document management, and maintaining project timelines
• Prepare and distribute agendas and action items; ensure all stakeholders and documentation required are available
• Follow-up on requests for information and any actions required for outstanding items
• Maintain a good understanding of the relationships between various business units and functions in the company, prepare reports, maintain informational documents, and support/coordinate special projects
• Coordinate travel arrangements for Senior Leaders, Executives, team members, and external candidates
• Partner with other Administrative and Executive Assistants to support the broader business, align on priorities and improve processes
• Organize team events, and partner with Building Operations and IT for tech requirements (i.e. Booking a room, catering, visitor information)
• Complete other administrative support activities as required

Your Skills

• Excellent communication, both oral and written
• Excellent time management, organizational, and planning skills
• Ability to manage multiple competing priorities
• Ability to work independently and take initiative
• Strong interpersonal skills
• Ability to influence others
• Action-oriented

Your Experience

• 3-5 years of experience in an Administrative or related role
• Post secondary education in the field of business, or equivalent work experience
• Strong knowledge of Microsoft 365 applications, particularly Excel, PowerPoint, and SharePoint
• Knowledge of Oracle, MyTrack and Inspyrus is considered an asset

The expected annual salary range for this position is $66,267 - $87,804. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Job Requirements - Education